5584 - Facilities Manager SME

Job Title: Facilities Manager SME -5584

Job Location: Los Angeles, CA 90245

Job Salary: $140,000 - $150,000

Job Summary

Galapagos Federal Systems LLC is seeking a highly experienced Facilities Manager SME to oversee and optimize administrative and facility operations. This role is responsible for planning, directing, and coordinating key organizational support functions, including records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services. The ideal candidate will have a strong background in operational efficiency, process improvement, and strategic facility management to support organizational success.

Requirements

Skills / Experience Required

Key Responsibilities and experience needed for the Facilities Manager SME:

• Current Active Top-Secret clearance with SCI is mandatory
• A Subject Matter Expert is an individual whose qualifications and/or expertise are exceptional and/or highly unique as a facilities manager
• Identified as recognized industry leaders for a given area of expertise
• Initiates, supervises, and/or develops requirements from a project’s inception to conclusion for complex to extremely complex programs
• Provides detailed analysis, evaluation and recommendations for improvements, optimization development, and/or maintenance efforts for client-specific or mission critical challenges/issues
• Consults with client to define need or problem supervises studies and leads surveys to collect and analyze data to provide advice and recommend solutions
• Oversees facilities planning, maintenance, and operational support to ensure efficient and effective use of resources.
• Develop and implement policies, procedures, and best practices to optimize administrative and facilities management functions.
• Manage records and information systems, ensuring compliance with federal and organizational policies.
• Supervise and coordinate mail distribution, custodial operations, and office support services to maintain a seamless work environment.
• Conduct organizational studies and evaluations to identify inefficiencies and recommend improvements.
• Lead work simplification and process improvement initiatives to enhance operational performance.
• Prepare detailed operations and procedures manuals to guide facility management and administrative functions.
• Perform budget forecasting, financial analysis, and variance assessments to support decision-making.
• Collaborate with senior leadership and key stakeholders to assess business needs and drive continuous improvement.
• Ensure compliance with federal regulations, industry standards, and security protocols related to facility operations.
• Utilize data analysis tools and business intelligence platforms to generate actionable reports and insights.
• Monitor and assess regulatory changes that may impact business and facility operations.
• Manage multiple projects in a fast-paced environment, ensuring alignment with organizational objectives.
• Strong problem-solving and analytical skills to address complex operational challenges.
• Excellent communication and leadership abilities, with experience presenting findings and recommendations to senior management.
• Ability to work collaboratively across departments and manage competing priorities

Preferred Qualifications:

• Experience working in government contracting or federal programs
• Certification in project management (PMP), business process improvement, or financial analysis is a plus

Education / Certifications

• A bachelor’s degree is required; however, 6 years of relevant work experience may be considered as a substitute of required experience OR an associate degree plus 4 years' work experience may be substituted by a bachelor's degree
• A master’s degree (MA/MS) is preferred; however, a bachelor's degree plus 8 years' work experience may be substituted for a master’s degree OR 12 years of relevant work experience may be accepted in place of a master’s degree
• in accordance with the Office of Personnel Management’s (OPM) Crediting Combinations of Education and Experience standard

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Paternal leave
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Job Type: Full-time

Pay: $140,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $140,000 - $150,000