Operations Officer

Job Title: Operations Officer -5420

Job Location: Pentagon, Washington, DC 20301

Job Salary: $120,000 - $150,000

Job Summary

Galapagos Federal Systems LLC seeks a motivated and detail-oriented professional to join our dynamic team as an Operations Officer in administrative services. This is an exciting opportunity to contribute to innovative programs and provide critical support to ACC, DASA(DES), and their associated organizations.

As an Operations Officer, you will play a key role in delivering administrative and business management support for both ongoing and emerging programs. You will support the DASA(DES) Tasker Team by managing tasker tracking, monitoring progress, and ensuring seamless coordination and oversight.

This position requires exceptional organizational and communication skills, a proactive mindset, and the ability to adapt to evolving program requirements.

Compensation Minimum: $120,000

Compensation Maximum: $150,000

Skills / Experience Required

• Current active Secret DoD clearance
• Information Consolidation: Gather and integrate subject matter expert insights and recommendations on hardware, software, and Army acquisition data to support capability fielding and analysis
• Policy and Procedure Recommendations: Advise the government on policies, procedures, and integration requirements to ensure cost, schedule, and performance objectives are met at the SoS level
• Representation and Feedback: Represent DASA(DES) leadership in government working groups, integrated product teams, and planning meetings; provide feedback and actionable recommendations
• Executive Reporting: Deliver executive-level summaries of tasks and meetings, ensuring timely updates to DES leadership
• Tasker Coordination: Serve as the primary point of contact for incoming taskers; track progress throughout the acquisition lifecycle, provide weekly updates, and submit detailed summaries
• Project Awareness: Maintain awareness of assigned projects, delivering timely updates to government officials as changes occur
• Briefing Material Preparation: Develop and deliver briefing materials addressing process, planning, budget, test, logistics, program management, and acquisition decisions
• SharePoint Administration: Manage the Organizational Operations SharePoint site, including data updates, user access management, and requirement implementation with developers
• Administrative Support: Provide rotational administrative services to support DASA(DES) leadership, including managing reception, scheduling, and responding to high-level information requests
• Correspondence Management: Act as the primary POC with ASA(ALT) Staff Action Control Office for preparing, staffing, and tracking executive correspondence
• Facility and IT Coordination: Liaise with NEC for teleconference and communication needs, maintain participant access logs, and track facility-related maintenance in the DES Facility Tracking Log
• Backup Support: Provide ad-hoc support for conference room scheduling, VTC operations, and other administrative needs as required

Education / Certifications

• Bachelor’s degree (BS/BA)
• 24 semester hours in any combination of the following fields: Computer Science, Information Systems, or Organization and Management is preferred
• Experience with ETMS system preferred

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental leave
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and that may include lifting to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Salary : $120,000 - $150,000