What are the responsibilities and job description for the On-site Admin Assistant position at GALAPO DIAMONDS?
Are you highly organized, proactive, and tech-savvy? We are looking for a motivated On-Site Office Assistant to join our close-knit team in the heart of New York’s Diamond District. This full-time, in-office role is perfect for someone with a keen eye for detail, strong multitasking abilities, and a professional demeanor.
About Us:
We are a small but dynamic team based in the Diamond District, dedicated to providing exceptional service and maintaining high standards in a fast-paced industry. Joining us means becoming part of a supportive and collaborative environment where every team member plays a key role.
Responsibilities:
- Process memos, manage returns, and pack shipments with precision and efficiency.
- Perform office runner tasks and assist with errands as needed.
- Handle reception duties, including greeting visitors, managing phone calls, and addressing inquiries professionally.
- Take clear, professional-quality product photos for eBay listings and website updates. (Photography experience is a big plus!)
- Maintain detailed check-off systems for memos and packages.
- Assist with data entry, filing, and general administrative tasks to support the team.
- Collaborate with team members to ensure smooth daily operations and adapt to shifting priorities.
Qualifications:
- Must be present on-site during office hours.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills.
- Familiarity with e-commerce platforms (e.g., eBay) and basic website management tools is a plus.
- Strong organizational skills with a detail-oriented mindset.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks, meet deadlines, and work effectively under pressure.
- Experience in the diamond industry is a significant advantage but not required.
What We’re Looking For:
- A dependable, proactive individual with a positive attitude.
- Quick learner with the ability to adapt to new tools and systems.
- Someone who thrives in a small-team environment where collaboration is key.
- Photography skills are highly valued, especially experience in product photography or editing.
How to Apply:
Please send your resume and a brief cover letter outlining your relevant experience to nicole@galapodiamonds.com