What are the responsibilities and job description for the Human Resources Coordinator position at Gale Hotels?
SUMMARY:
The Human Resources Coordinator provides administrative services for the human resources department. Duties include assisting team members, applicants, and vendors; assisting the HR Director with pre-employment, and onboarding, recruiting candidates to fill open roles, and providing assistance with payroll processing.
RESPONSIBILITIES:
- Respond to employee and applicant inquiries courteously and professionally.
- Ensure new hires are uploaded into the HRIS and maintain the HRIS system.
- Maintain personnel records.
- Perform clerical duties including filing, faxing, copying, collating, and generating correspondence and other documents.
- Assist/participate in the interview process as needed.
- Assist with job fairs.
- Full cycle recruiting, including creating job descriptions, posting open positions, pre-screening, and selection into the next phase of the interview process.
- Assist with event planning, and projects and/or special projects.
- Assist with payroll and time and attendance by reviewing timecards, uploading, and updating employee payroll and timekeeping details as needed.
- Enter manual checks, garnishments, 401K loans, etc.
- Process all new hires, terminations, pay increases, and pay adjustments.
- Reconcile benefit billing.
- Track leave and related payroll changes for all benefits coverage, and issue letters as needed.
- Participate in open enrollment.
- Review training plans and provide feedback.
- Follow up with Supervisors and Superintendent on missed training.
- Participate in audits, as needed.
- Perform and track onboarding and pre-employment benchmarks and provide reminders to supervisory staff.
- Document human resources actions by completing forms, reports, logs, and records.
- Assist in employee relations investigations.
- Practice sound discretion and escalate matters to management as necessary.
- Screen and distribute incoming mail.
- Support the Director of Human Resources as needed with special projects.
- Perform other duties as assigned to support and align daily work toward Company and HR goals.
QUALIFICATIONS:
- Two (2) years of work experience in an HR role.
- Minimum two (2) years experience using ADP.
- Two (2) years of hotel experience preferred.
- Demonstrated proficiency using MS Word, PowerPoint, and Excel required.
- Excellent verbal and written communication skills required.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Working understanding of human resource principles, practices, and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
EDUCATION:
- High school graduate or equivalent to (GED), some college preferred
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Prolonged periods sitting at a desk and working on a computer; must be able to lift up to 15 pounds at times.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This job is primarily performed in an office environment with a moderate noise level. While performing the duties of this job, the employee is required to frequently inspect inside and outside areas of the property location and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.
We are an EEO Company that provides a competitive salary and comprehensive benefits package to all full-time regular Employees.
The above job description describes the primary duties and qualifications for this position. The company reserves the right to modify, add, or remove duties as necessary.
