Payroll Specialist/ Accounting Clerk

Summary/Objective:

Assist the Accounting Department in handling payroll and light accounting duties.

Essential Functions:

• Process bi-weekly & monthly payroll using third party payroll vendor software.
• Understand proper taxation of employer paid benefits
• Manage time and attendance processes.
• Coordinator year-end W-2 reconciliations with third party payroll vendor.
• Reconcile benefits payable invoices to payroll registers
• Manage bank and general ledger reconciliations, including coordinating with other departments to gather necessary data
• Handle daily bookkeeping functions and cash flow

Other Duties/Responsibilities:

• Compile data from a variety of sources and departments to balance and maintain spreadsheets.
• Other duties as assigned.

Knowledge/Expectations/Abilities:

• Records maintenance skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Word processing and/or data entry skills.
• Skill in the use of operating basic office equipment.
• Ability to create, compose, and edit written materials.
• Organizing and coordination skills.
• Promote the mission, vision, and values of Galen Medical Group.
• Maintain confidentiality of all patient, medical, financial, and legal information.
• Report to work on time and as scheduled.
• Wear identification during work hours.
• Represent the organization in a positive & professional manner.
• Ability to handle difficult situations involving patients, physicians, or others in a professional manner.
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude.
• Comply with all organization policies and standards regarding ethical business practices.
• Participate in performance improvement and continuous quality improvement activities.
• Attend regular staff meetings and in-services as directed by your manager.
• Consistently demonstrate the value of team concept.
• Ability to manage multiple and simultaneous responsibilities.
• Complete assignments efficiently and in a timely manner.
• Understands and abides by OSHA, HIPAA & CLIA standards.

Summary/Objective:

Assist the Accounting Department in handling payroll and light accounting duties.

Essential Functions:

• Process bi-weekly & monthly payroll using third party payroll vendor software.
• Understand proper taxation of employer paid benefits
• Manage time and attendance processes.
• Coordinator year-end W-2 reconciliations with third party payroll vendor.
• Reconcile benefits payable invoices to payroll registers
• Manage bank and general ledger reconciliations, including coordinating with other departments to gather necessary data
• Handle daily bookkeeping functions and cash flow

Other Duties/Responsibilities:

• Compile data from a variety of sources and departments to balance and maintain spreadsheets.
• Other duties as assigned.

Knowledge/Expectations/Abilities:

• Records maintenance skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Word processing and/or data entry skills.
• Skill in the use of operating basic office equipment.
• Ability to create, compose, and edit written materials.
• Organizing and coordination skills.
• Promote the mission, vision, and values of Galen Medical Group.
• Maintain confidentiality of all patient, medical, financial, and legal information.
• Report to work on time and as scheduled.
• Wear identification during work hours.
• Represent the organization in a positive & professional manner.
• Ability to handle difficult situations involving patients, physicians, or others in a professional manner.
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude.
• Comply with all organization policies and standards regarding ethical business practices.
• Participate in performance improvement and continuous quality improvement activities.
• Attend regular staff meetings and in-services as directed by your manager.
• Consistently demonstrate the value of team concept.
• Ability to manage multiple and simultaneous responsibilities.
• Complete assignments efficiently and in a timely manner.
• Understands and abides by OSHA, HIPAA & CLIA standards.

Qualifications:

Education

High School Diploma or equivalent.

Experience

Excellent organization, written and communication skills.

Attention to details.

Computer literate.

Microsoft Office experience.

Experience with Paylocity, preferred, but not required.

Skills/Certifications

Exceptional skills of organization, analysis, verbal and written communication, problem-solving, professional interaction, and human relation skills

Must be PC literate with strong computer navigational skills

Self-motivated and eager to learn; Must be team player.

Ability to work within specified timeframe requirements, including timeframes for goal achievement.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.