What are the responsibilities and job description for the Attendance Clerk position at Gallatin County Schools?
Position Type :
Secretarial / Clerical / Secretary
Date Posted : 1 / 22 / 2025
Location : HIGH SCHOOL
Date Available : ASAP
Attendance Clerk
Reports to - DPP and Building Principal
Coordinates, maintains, and reports all student attendance activities. Monitors, maintains, creates and balances attendance reports as required.
PERFORMANCE RESPONSIBILITIES
- Initiates all necessary computer operations related to student attendance or student records.
- Monitors the daily attendance of students, including class attendance and tardies.
- Contacts parents regarding suspected student truancy or other attendance related problems.
- Maintains contact with school administration, teachers and pupil personnel staff regarding student attendance.
- Coordinates use of volunteers in assisting school attendance programs.
- Reports to the proper school authorities all information regarding pupil attendance.
- Prepares all necessary daily and monthly attendance reports.
- Assists local school administration in coordinating school and district attendance improvement programs.
- Prepares entry and / or withdrawal scan sheets.
- Duties may include performance of health services, for which training will be provided.
- Performs other duties as assigned by the Principal or DPP.
- Maintains a high level of confidentiality regarding student records.
- Conducts themselves with a high level of professionalism.
- Is capable of working positively with a wide variety of people.
PHYSICAL DEMANDS
The work is primarily sedentary. It requires the ability to communicate effectively using speech, vision and hearing. The work requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, crawling, climbing, reaching, with the ability to lift, carry, push or pull light weights.
MINIMUM QUALIFICATIONS
1. High School Diploma or G.E.D.
2. Knowledge of mathematical functions to perform accurate computations
3. Basic computer skills (use of email, Microsoft Word, Excel, etc.)