Office Manager

Job Description

Are you ready to take ownership of a leadership role and ensure smooth operations in a dynamic law firm?

Do you have a proven track record in office management, financial oversight, and HR coordination?

Are you proactive, detail-oriented, and driven to create a collaborative, efficient work environment?

If so, Gallian Firm is the place for you!

At Gallian Firm, we pride ourselves on our commitment to excellence. Since our founding in 2019, we have built a reputation for exceptional legal representation and client-focused results. We believe a well-organized, efficient, and professional office environment is key to achieving these goals. That’s why we are looking for an Office Manager who is as passionate about operational excellence as we are.

Position Overview:

The Office Manager will be responsible for overseeing day-to-day office operations, financial management, HR coordination, and facility management. This role is essential to maintaining the firm's standards of excellence and fostering a positive workplace environment.

Important: To Apply Your application will be judged based on your attention to detail and ability to follow instructions. To Apply: Email your resume to careers@GallianFirm.com with the subject line "Gallian Firm – Office Manager Opening".

Key Responsibilities:

Administrative Tasks:

• Manage office supplies, equipment, and maintenance.
• Oversee records management to ensure confidentiality and compliance.
• Coordinate appointments, conference room bookings, and the firm calendar.

Financial Management:

• Prepare and monitor budgets, accounts payable/receivable, and payroll.
• Assist with client billing and collections processes.

Human Resources:

• Recruit and onboard attorneys and support staff.
• Manage performance reviews, employee relations, and time-off schedules.

Facility Management:

• Ensure the office is clean, organized, and well-maintained.
• Work with vendors for office maintenance, security, and supply needs.

Technology:

• Oversee software implementation and IT service coordination.

Policies and Procedures:

• Develop and enforce office policies to enhance efficiency and compliance.

Marketing and Events:

• Support marketing initiatives, including social media updates and client outreach.
• Plan and coordinate office events, such as team lunches and holiday parties.

Vendor Relations:

• Serve as the primary point of contact for office vendors and service providers.

Minimum Qualifications:

• Proven experience as an Office Manager, preferably in a legal or professional services setting.
• Strong organizational, leadership, and problem-solving skills.
• Proficiency in office software and technology systems.
• Excellent communication and interpersonal abilities.

Benefits:

• Annual salary range of $55,000 to $75,000 depending on experience
• 401k with employer match up to 4%.
• Comprehensive health/dental/vision benefits, PTO and vacation time
• Free parking
• Work-From-Home Fridays
• Office gym membership
• Festive office holiday celebrations

Applications will be accepted until the position is filled. Interviews will be conducted on a rolling basis.