What are the responsibilities and job description for the Legal Production Coordinator position at Gallo Legal Services?
About Us: We are the largest privately owned legal support services firm in Georgia. We have an excellent reputation in the legal community which is matched with our excellent office culture. We proudly placed in ABC's Best Places to Work for four years and placed first in the medium-sized business category in 2020. We strive to keep our quality, reputation, and culture as we grow.
Role Description:
We are seeking to hire a Production Coordinator to join our team. If you're a dedicated, detail-oriented professional with a strong commitment to quality, our company is a great place to advance your career. As a Production Coordinator, you will play a vital role in ensuring the efficient production and management of legal documents, exhibits, and related materials. This position requires excellent organizational and communication skills, proficiency with specialized software, and the ability to uphold high standards of accuracy and confidentiality.
Responsibilities:
- Gather and organize required materials for transcript production, ensuring accurate processing
- Log jobs for billing purposes, maintaining detailed records
- Communicate with clients regarding transcript orders
- Conduct quality checks for typos or inconsistencies to align ASCII content with provided documents
- Collaborate with court reporters to clarify uncertainties or confusion, ensuring accuracy
- Carefully scan and digitize physical exhibits, ensuring high-quality resolution and accuracy.
- Create clear, organized digital or physical exhibit packets to streamline the transcript production process.
- Utilize YesLaw software to produce legal documents and exhibits with precision, ensuring they meet project specifications and deadlines.
- Review and assist with the errata processing, ensuring that corrections are accurately applied to deposition transcripts.
- Work closely with attorneys and other legal professionals to ensure errata are handled promptly and in compliance with legal standards.
- Maintain a log of errata sheets and corrections to ensure that all changes are properly documented.
- Answer and manage phone calls related to the production department, addressing inquiries/orders, resolving issues, and directing calls to the appropriate team members
- Regularly monitor and respond to inquiries in the shared production inbox, ensuring prompt and accurate communication
- Assist with various tasks as needed to support the production department, ensuring smooth operations and timely completion of projects
Qualifications:
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to work efficiently and meet deadlines.
Benefits:
- Health, dental, and vision insurance coverage.
- Retirement savings plan.
- Professional development opportunities.
- A positive and collaborative work environment.
Work Setting:
- In-person at the Atlanta, GA (Chamblee area) location.
As an equal opportunity employer, Gallo Legal Services does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity, gender expression or any other characteristic protected by law in its employment.
