Personnel Office Assistant

Personnel Office Assistant JobID: 4378

Position Type

Secretarial/Clerical/Office Assistant

Date Posted

3/14/2025

Location

Personnel

Closing Date

03/28/2025

Additional Information: Show/Hide

TITLE: Personnel Office Assistant

CLASSIFICATION: Secretarial/Office Assistant

DEPARTMENT: Personnel

WORK HOURS: 7.5 hours per day - 37.5 hours per work week

CONTRACT LENGTH: 236 days

SALARY: Student Support Secretary Salary Schedule HS HS30 HS60 $38,934 $44,496 $50,058

GMCS employees: Transfer Request Form needs to be signed by supervisor and uploaded to your application.

Specifications are not intended to reflect all duties performed within the job.

Definition

To perform a wide variety of clerical and secretarial duties in support of an assigned function; to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental policies and procedures and to assist with basic sorting, filing, copying or clerical accounting activities.

Essential Function

• Provide customer service as the Personnel Assistant.
• Type, proofread and word process a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instruction.
• Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Operate a variety of office equipment including a copier, facsimile machine, and computer; input and retrieve data and text; organize and maintain electronic filing and filing.
• Participate in the maintenance of a complex filing system; perform various clerical duties in support of assigned functions.
• Answer the telephone and wait on the general public; provide information on departmental and District policies and procedures as required.
• Vetting and reviewing applications.
• Hiring, advertising and on-boarding applicants for school new hires.
• Assist principals with staffing.
• Complete EPARS for business office-new hires, current employment assignment and staff terminations.
• Update employee information in I-Visions.
• Maintaining all files on employees (electronically and paper).
• Audit employee files.
• Perform related duties and responsibilities as required.
  
  

Qualifications

• High school diploma or GED equivalency.
• Experience as a secretary or equivalent work.
• Demonstrated knowledge of basic office procedure.
• Demonstrated knowledge and skills of computer function and operation, typing, accounting, and other related secretarial skills.
• Demonstrated effective and stable interpersonal relationship with public and staff.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  
  

Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.

Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.

Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required.

Terms of Employment: Salary and work calendar established yearly by the district.

All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position.