What are the responsibilities and job description for the SY - Secretary - Attendance/Bookkeeper (236 Contract Day) - Elementary position at GALLUP MCKINLEY COUNTY SCHOOLS?
Position Type :
Secretarial / Clerical / Secretary - 12-Months
Date Posted : 2 / 10 / 2025
Location : Ramah Elementary
Date Available : SY2024-2025
Closing Date :
02 / 24 / 2025 Title : Secretary - Attendance / Bookkeeper (236 Contract Days) - Elementary / Secondary
Work Location : Ramah Elementary School
Work Hours : 7.5 hours / Day
Contract Length : 236 Days
236 Days Salary : $38,934.00 minimum to $50,058.00 maximum
To perform clerical support duties in maintaining student attendance record; to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental policies and procedures; and to assist with basic sorting, filing, copying or clerical activities.
SUPERVISION EXERCISED & RECEIVED :
Receive immediate supervision from assigned higher level staff.
ESSENTIAL FUNCTIONS : Essential duties may include, but are not limited to, the following :
- Participate in routine record keeping of student attendance and other school records.
- Type, proofread and word process a variety of documents and forms including general correspondences, reports, orders and memoranda from rough drafts or verbal instruction.
- Enter data into a computer from various sources including statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
- Operate a variety of office equipment including a computer, copier, facsimile machine, microfilm machine, and computer; input and retrieve data and text; organize and maintain disk storage and filing.
- Answer the telephone and assist the general public; provide information on departmental and district policies and procedures as required.
- Process the mail including receiving, sorting and distributing incoming and outgoing correspondence.
- Serve as liaison among the principal, teachers, students, parents and other staff members in relation to assigned duties.
- Greet visitors to school, determine nature of visitors' business with the school, and direct visitors to proper destination; maintain log of visitors to the school.
- Perform related duties and responsibilities as assigned.
- May include the following duties, as listed;
- Ordering of supplies, such as; office supplies, furniture, textbooks, etc.
- Manage school site activity funds.
- Manage Federal funds allocated to the school.
- Oversee timesheets for substitute teachers and employees. Review and make corrections as needed, then submit to Personnel Office on timely matter.
QUALIFICATION REQUIREMENTS :
Experience : Some secretarial experience including contact with the public and / or customer service is preferred.
Training / Education : High School Diploma or equivalency (GED).
WORKING CONDITIONS :
Environmental Conditions : Office environment; work with computers and other office equipment.
Physical Conditions : Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time.
You must attach a copy of your High School Diploma or equivalency. You must attach copies of ALL college transcripts to verify hours.
Salary : $50,058
