What are the responsibilities and job description for the Floating Assistant Property Manager / Leasing Consultant position at Galman Group?
Position Summary
We are seeking a sensational full-time Assistant Property Manager to join our team! Under the general supervision of the Property Manager, the Assistant Manager's primary responsibility is to support the Property Manager in all phases of the operation including, but not limited to, general property administration, leasing, maintenance, and property operations. These objectives include maximizing occupancy levels and property values.
Job Duties & Responsibilities
- Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments.
- Assist in the preparation of monthly variance reports and provide other financial reporting information as required by Property Manager.
- Assist in the development, communication and monitoring of property budgets in a manner that supports the financial expectations of the company and allows the property to remain within budget.
- Assist Property Manager in the development of annual operating budgets for assigned properties and functional areas.
- Perform other special projects and duties as required by supervisor.
- Prepare contract documents as directed, verifying all documents are in order with necessary signatures.
- Prepare resident's welcome package and letter.
- Prepare all appropriate forms for accounting adjustments.
- Prepare move-out reconciliation form for Property Manager's approval to remove vacating residents from computer system.
- Maintain securities access system, if applicable, issues security / access cards.
- Update and maintain resident contact and emergency information.
- Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.
- Quickly complete maintenance Service Request and inform the maintenance team. Answer questions for residents about community, repairs, rent, rules, etc. Follow up on a timely basis if unable to respond to residents on all matters.
- Ensure all maintenance repairs are handled satisfactorily by contacting residents with completed Service Requests on a weekly basis.
- Maintain open communication with Property Manager and Maintenance Supervisor.
- Contribute to cleanliness and curb appeal of the community on continuing basis.
- Assist in planning resident functions. Attend functions and participate as host for any functions as directed by the Property Manager.
- Enforce policies of the community.
- Prepare resident rent increase letters monthly.
- Prepare weekly Accounts Receivable Reports updating the potential collection of various past due receivable balances and keeping the Property Manager informed of past due and problem accounts on a timely basis.
- Review Accounts Receivable report weekly with Property Manager.
- Initiate and post late fee charges, as appropriate.
- Manage and investigate all discrepancies in lease payments.
- Analyze and reconcile monthly rental income, rent increases, and move-in and move-out information.
- Conducts market surveys monthly and provides trend report information. Shops competition and is aware of neighborhood market conditions.
- Welcomes and shows property to prospective new residents. Also, handles incoming phone calls, emails, and text messages from prospective new residents and completes appropriate paperwork.
- Maintains awareness of market / industry conditions and trends via trade publications, professional organizations, etc.
- Performs any additional duties assigned by the Property Manager.
Requirements
Education :
Specialized Skills & Knowledge :
