What are the responsibilities and job description for the Executive Administrative Assistant position at Galvanize?
Galvanize Therapeutics is a biomedical platform company operating at the convergence of engineering, biology, and healthcare delivery, aiming to deliver life-changing solutions to patients and their doctors. We design and develop Pulsed Electric Field Systems to achieve meaningful and lasting therapeutic outcomes for patients.
We are seeking a highly organized and proactive Executive Administrative Assistant to support the Chief Medical Officer (CMO). This role involves managing the CMO’s calendar, coordinating communications, and assisting with critical projects. The ideal candidate will possess excellent time management skills, professionalism, and the ability to handle sensitive information with discretion such as PHI.
Key Requirements
Education and Training : Bachelor’s degree in business administration, healthcare administration, or related field preferred.
Skills and Experience : 5 years of executive-level administrative support, ideally within the healthcare, pharmaceutical, or life sciences sectors. Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams). Ability to handle confidential and sensitive information with discretion. Problem-solving mindset with strong attention to detail and accuracy. Experience managing travel logistics and expense reporting. Familiarity with clinical or regulatory environments is a plus.
Key Responsibilities
Administrative Support
- Manage and maintain the CMO’s schedule, including coordinating meetings, appointments, and travel arrangements.
- Handle correspondence (emails, phone calls, etc.) and prioritize inquiries requiring the CMO’s attention.
- Draft, edit, and proofread reports, presentations, and communications.
- Prepare materials and agendas for meetings, take minutes, and follow up on action items.
Project Coordination and Clinical & Medical Affairs Support
Communication and Stakeholder Engagement
Travel and Expense Management
Business Operations and Support
Key Attributes
Proactive : Anticipates the needs of the CMO and takes initiative to address them.
Collaborative : Works effectively with internal and external stakeholders across various functions.
Flexible : Comfortable working in a fast-paced, dynamic environment with evolving priorities.
Professional : Demonstrates excellent judgment, reliability, and a positive attitude.
Position Reports To : Chief Medical Officer
This role pays between $80,000 and $115,000 per year, and your actual base pay will depend on your skills, qualifications, experience, and location.
Galvanize Therapeutics is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.
We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.
Salary : $80,000 - $115,000