Executive Assistant

Galvion – We exist to enable your mission:

At Galvion, we are passionately committed to providing leading-edge solutions and equipment that enhance the overall agility and survivability of modern warfighters and tactical operator.

We design, develop and deliver best-in-class head systems, as well as innovative power and data management solutions for military and tactical operators worldwide. We engineer advanced concept, integrated systems that will be critical to meet the challenges of tomorrow and beyond.

About Us:

We are a rapidly growing company, committed to excellence and innovation. As we expand, we are seeking an exceptional and highly skilled Executive Assistant to support our Chief Executive Officer and members of the Senior Leadership Team. This is a pivotal role that will directly influence the success of our organization.

Key Responsibilities:

•  Provide proactive, high-level administrative support to the CEO and Senior Leadership Team (SLT), ensuring seamless day-to-day operations.
• Maximize the effectiveness of Galvion’s executives through exceptional attention to detail, strategic foresight, and meticulous planning. Lead the coordination of meetings and company-wide events, ensuring seamless execution of logistics and strategic support. Serve as a vital ambassador for the Galvion brand, representing the organization’s values and mission in all interactions with internal and external stakeholders. Collaborate closely with executives on high-impact projects, offering strategic insight and driving tangible outcomes. Take ownership of managing activities at key strategic meetings and events, overseeing communication efforts at high-profile functions to ensure alignment with company goals.
• Oversee complex scheduling, travel logistics, and calendar management for the CEO and SLT, ensuring optimal time management and prioritization.
• Approach complex and undefined challenges with innovative, solution-oriented thinking. Demonstrate advanced decision-making skills and the ability to navigate ambiguity with confidence. Exercise autonomy and independence in developing methods and strategies to deliver exceptional results with minimal direction.
• Proactively establish and cultivate formal networks across departments and external partners, seeking relevant information to inform priorities and decisions. Leverage these relationships to influence a diverse range of stakeholders and audiences, ensuring clear and effective communication strategies that align with the organization’s objectives.
• Plan and execute internal and external events, meetings, and conferences, ensuring attention to detail and flawless execution.
• Communicate effectively across multiple channels and with internal and external stakeholders, ensuring clarity and professionalism in all written and verbal communication.
• Prepare and edit presentations, reports, and other documents, ensuring accuracy and alignment with organizational priorities.
• Serve as a liaison between the CEO, SLT, and other stakeholders, fostering collaboration and facilitating communication.
• Handle confidential information with discretion and professionalism.
• Anticipate needs and take the initiative to solve problems before they arise.
• Manage Corporate Travel Program

Qualifications:

• 5 to 10 years’ experience as an Executive Assistant, preferably in a fast-paced and growing environment, demonstrating proficiency in complex responsibilities
• Excellent organizational and multitasking abilities, with exceptional attention to detail.
• Exemplary written and verbal communication skills, with the ability to interact effectively with senior executives, clients, and other stakeholders.
• Event planning experience with a keen sense for logistics and coordination.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Adept in office productivity software (e.g., Microsoft Office Suite, Zoom Meetings, Teams Collaboration Tools, etc.).
• Outstanding interpersonal communication skills across various mediums (in-person, email, Zoom, and phone).
• Positive, proactive attitude with a passion for supporting executive leadership and contributing to organizational success.
• A proactive, problem-solving mindset and a strong sense of urgency.

Why Join Us:

• Play a key role in shaping the success and growth of our organization.
• Work closely with our dynamic and visionary CEO and Senior Leadership Team.
• Enjoy a collaborative and inclusive work environment.
• Competitive salary and benefits package.

If you are a highly organized, proactive, and resourceful individual who thrives in a fast-paced environment, we would love to hear from you!

Galvion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Galvion complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.