What are the responsibilities and job description for the Law Firm Administrator position at GAMARC Consulting?
Position : Law Firm Administrator
Location : Louisiana
Duration : Full-time
Salary : DOE
Description :
The Law Firm Administrator is a key leadership role within the firm, responsible for driving the operational efficiency of the non-legal side of the business. Reporting directly to the Principal / CEO, the administrator will oversee day-to-day operations, enhance organizational culture, and manage administrative functions. The ideal candidate will possess strong leadership skills and a deep understanding of legal operations, working closely with senior leadership to develop strategies for firm growth and success.
Qualifications :
Education / Certification :
High school diploma required; bachelors degree preferred.
Certified Legal Manager (CLM) is strongly preferred.
Experience :
7 years of experience in law firm administration or law office operations.
3 years of supervisory experience with a legal staff of 10 employees.
3 years of HR experience, including recruiting and hiring.
Experience managing a business budget of $5 million or more.
Experience in small to mid-size organizations.
Experience managing in remote-first environments.
Knowledge / Skills :
Strong leadership and team motivation skills.
Ability to manage conflict and build trusting relationships.
Excellent project management skills, managing multiple projects and priorities.
Strong understanding of legal office procedures, terminology, and document management systems.
Acts with integrity and professionalism, maintaining confidentiality.
Ability to adapt to new technologies and systems.
Exceptional organizational, proofreading, and attention-to-detail skills.
Strong communication skills, with a client-service mindset.
Proficiency in Microsoft Office Suite.
Fluency in English (speaking, reading, and writing).
Essential Functions :
Leadership and Strategic Planning :
Foster a culture based on company values.
Supervise and lead a team of non-attorney staff, including recruitment, training, performance management, and termination.
Provide coaching, mentorship, and leadership to ensure company and client goals are met.
Collaborate with the CEO and leadership team on strategic initiatives that align with the firms goals.
Lead organizational change initiatives, ensuring integration of new processes, technologies, and systems.
Act as a liaison between departments to enhance communication and streamline workflows.
Collaborate with the CFO on financial oversight, budget forecasting, and cost-benefit analysis.
Operations :
Optimize firm-wide operations by developing scalable systems and processes.
Manage risk and compliance strategies, ensuring operations meet legal and regulatory standards.
Oversee technology strategy, ensuring innovation and system effectiveness.
Manage day-to-day administration, workflow management, case support, and general business operations.
Collaborate directly with the Managing Attorney on case management to ensure timely and efficient work.
Develop and manage Key Performance Indicators (KPIs).
Oversee vendor management and support operational needs for technology, office administration, and marketing.
Oversee the Potential New Client (PNC) process, ensuring efficiency and positive client experience.
Manage firm calendar to ensure seamless scheduling and task completion.
Human Resources :
Oversee talent management strategy, aligning recruitment, retention, and professional development with firm goals.
Drive initiatives to enhance employee engagement, retention, and productivity.
Administer payroll, benefits, and compliance with HR regulations.
Manage full-cycle recruiting for non-attorney staff and support attorney recruitment.
Oversee onboarding and offboarding for all employees and independent contractors.
Ensure compliance with state and local regulations and maintain required personnel documentation.
Manage attorney and paraprofessional continuing education and certifications in line with Bar regulations.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Law Firm Administrator?
Sign up to receive alerts about other jobs on the Law Firm Administrator career path by checking the boxes next to the positions that interest you.
