Job Coordinator

Job Title : Sports Field Job Planner / Coordinator

Job Summary :

The Sports Field Job Planner / Coordinator is responsible for organizing the planning, and execution of sports field projects and maintenance services ensuring operational efficiency. This role includes managing schedules, planning job tasks, and coordinating the project timeline to ensure timely and successful project completion. As a hands-on position, this role is not remote and involves a combination of outdoor site work and office-based responsibilities.

Key Responsibilities :

1. Project Planning :

o Communicate with customers to understand goals for improvements and inspect facilities. Coordinate with Service Managers to plan work.

2. Scheduling & Job Planning :

o Create and manage project / service schedules, ensuring tasks are prioritized and deadlines are met.

o Plan, assign, and track job tasks for teams, ensuring optimal use of time and resources across all project stages.

3. Team Supervision & Leadership :

o Assist Sports Field Managers to assign clear responsibilities and set expectations for performance and safety.

o Foster teamwork and manage team dynamics to ensure smooth operations.

4. Timeline & Milestone Management :

o Establish project / service timelines with clear milestones and ensure projects are completed on time.

o Regularly update customers on progress, highlighting key achievements and upcoming tasks.

5. Site Inspections :

o Oversee project quality, inspecting completed areas to ensure they meet design, safety, and regulatory standards.

o Conduct regular site visits to ensure proper execution and adherence to project plans.

6. Client Communication & Satisfaction :

o Serve as the primary point of contact for customers, providing regular updates and addressing any concerns or changes.

o Ensure client expectations are met and exceed service standards.

7. Vendor & Supplier Coordination :

o Manage relationships with vendors and suppliers, coordinating material orders, deliveries, and schedules.

o Ensure timely delivery of materials and services, maintaining strong partnerships with suppliers.

8. Compliance & Safety :

o Ensure all work is compliant with local regulations, zoning laws, and safety standards.

o Uphold safety protocols on-site, promoting a culture of safety among team members.

Qualifications : 1. Education :

o High School Education required. College degree preferred. Candidates with equivalent professional experience in lieu of a formal degree will be considered.

2. Experience :

o 3-5 years of experience in planning and scheduling or similar.

Skills :

• Planning & Scheduling :

o Strong proficiency in managing project / service schedules, budgets, and teams to ensure efficient operations and timely delivery.

o Proven experience in creating detailed project plans, creating realistic schedules, and allocating tasks to ensure successful completion.

o Ability to manage multiple projects simultaneously, prioritizing tasks and meeting deadlines in a fast-paced environment

o Experience in creating and managing project budgets, tracking expenses, and ensuring financial goals are met while maintaining quality and safety standards.

o Working knowledge of Microsoft Office Suite (Work, Excel, PowerPoint & Outlook).

o Exceptional communication skills for client interactions, team management, and vendor coordination.

o Ability to address and resolve issues swiftly on-site, ensuring minimal disruption to project timelines.

o High standards for quality and operational efficiency.

Additional Information :

This is a non-remote, full-time position that involves both fieldwork and office-based responsibilities. This position will be expected to oversee day-to-day project tasks, work with Field Managers on team schedules, and ensure that all aspects of the project are running smoothly from start to finish.