Assistant General Manager

Job Overview:

We are seeking a highly organized and proactive individual to fill the role of Assistant General Manager. This unique position will involve overseeing the day-to-day operations of the office while also playing a key role in building and maintaining relationships with health and medical organizations, gyms, first responders, and other community stakeholders. The ideal candidate will be a self-starter with a strong ability to multitask, coordinate initiatives, and build strong partnerships that align with our mission.

Key Responsibilities:

Office Management:

• Oversee day-to-day office operations, ensuring the office runs smoothly and efficiently.
• Manage office supplies, equipment, and vendor relationships.
• Organize and maintain office systems, records, and databases.
• Schedule and coordinate meetings, appointments, and office events.
• Handle incoming phone calls, emails, and in-person inquiries in a professional and timely manner.
• Assist with human resources tasks, including onboarding new employees and maintaining personnel files.
• Ensure compliance with health, safety, and company policies.

Community Outreach & Ground Marketing:

• Develop and execute marketing campaigns to promote the company’s services to local health and medical organizations, gyms, and first responders.
• Cultivate relationships with medical professionals, fitness centers, wellness programs, and first responder organizations to establish partnerships and referral networks.
• Organize and participate in local health fairs, medical conferences, and community events to enhance brand visibility and outreach.
• Identify and pursue new opportunities for outreach, such as sponsorships, community programs, and local collaborations.
• Create and distribute promotional materials (flyers, brochures, social media posts) to relevant organizations and community groups.
• Develop and maintain an outreach calendar to track events, meetings, and partnerships.

Partnership Development:

• Build and maintain long-term relationships with key stakeholders, including medical providers, gym owners, and first responders.
• Collaborate with community partners to identify mutual benefits, such as joint marketing efforts or cross-referral opportunities.
• Track and report on outreach efforts, partnerships, and new business opportunities.
• Assist in negotiating partnership agreements and ensuring both parties’ needs are met.
• Act as a liaison between the office and community partners to ensure smooth communication and ongoing collaboration.

Qualifications:

• Proven experience in office management or administrative roles.
• Experience in marketing, outreach, or community engagement, preferably within the health, fitness, or medical sectors.
• Strong communication and interpersonal skills, with the ability to build relationships at all levels.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Comfortable working both independently and as part of a team.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems.
• Familiarity with digital marketing platforms and social media management is a plus.
• A proactive, positive attitude with a passion for health and community outreach.

Education:

• High school diploma or equivalent required.
• Bachelor's degree in Business Administration, Marketing, Health Promotion, or a related field preferred.

Working Conditions:

• Full-time position with regular office hours.
• Occasional travel for outreach events and meetings may be required.
• Competitive salary and benefits package.
• Generally this will be a Monday through Friday position; however, through networking and community based events, this position will have sporadic weekend requirements.

Job Type: Full-time

Pay: $70,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Shift:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Supervising: 1 year (Preferred)
• Marketing: 1 year (Preferred)

Language:

• English (Required)

Ability to Commute:

• Petaluma, CA 94954 (Required)

Work Location: In person

Salary : $70,000