Executive Personal Assistant

Why join Gameday Spirit Fanstores?

Gameday Spirit Fanstores, Inc. is a leading retailer of officially licensed collegiate apparel and fan gear. We take pride in delivering an exceptional experience to our customers and fostering a collaborative, team-oriented work environment. As a Personal Executive Assistant, you will play a crucial role in supporting our leadership and contributing to our continued success.

Location: Urbana, IL

Job Type: Part-Time

Compensation: Competitive pay based on experience benefits

Interested candidates should submit a resume and cover letter detailing relevant experience to jobs@gamedayspirit.com

POSITION SUMMARY

Gameday Spirit Fanstores, Inc. is seeking a highly organized and detail-oriented Personal Executive Assistant to provide comprehensive administrative and personal support to the executive leadership team. This role requires a proactive professional with excellent communication skills, the ability to multitask in a fast-paced environment, and a high level of discretion. The ideal candidate will manage daily operations, coordinate schedules, handle confidential matters, and ensure seamless support for executive functions. Executive support, administrative & office management, confidentiality, professionalism, & ability to work independently will be essential responsibilities of this role.

ESSENTIAL FUNCTIONS

• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare executive reports, presentations, and correspondence.
• Screen and prioritize emails, phone calls, and other communications.
• Organize and maintain confidential files and records.
• Conduct research and provide insights to support executive decision-making.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Process expense reports and track reimbursements.
• Plan and execute company events, meetings, and special projects.
• Liaise with internal teams, vendors, and external partners on behalf of executives.
• Maintain an efficient workflow by streamlining administrative processes.
• Handle sensitive information with the highest level of integrity and discretion.
• Serve as a trusted gatekeeper for executive correspondence and commitments.
• Ensure a professional and polished representation of the executive team.

Qualifications & Skills

• Bachelor’s degree preferred, or equivalent relevant experience.
• 3 years of experience as an Executive Assistant or Personal Assistant.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to work independently and anticipate needs without direct supervision.
• Flexibility to adapt to changing priorities and work outside regular hours when necessary

Job Type: Part-time

Pay: $17.00 - $22.00 per hour

Expected hours: No more than 30 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift

Education:

• Bachelor's (Required)

Experience:

• Personal assistant: 3 years (Required)

Ability to Commute:

• Urbana, IL 61801 (Required)

Ability to Relocate:

• Urbana, IL 61801: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $17 - $22