What are the responsibilities and job description for the Executive Assistant – Contracts & Finance Focus position at GameStop?
At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create unforgettable experiences for our customers by constantly pushing the boundaries of what's possible. Whether you're a hardcore gamer or just starting out, we've got something for everyone. Join us in our mission to shape the future of gaming and bring the best gaming products to the world!
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a high-level executive in managing personal and professional affairs. This role goes beyond traditional administrative duties and requires strong experience in contract negotiation and financial/accounting responsibilities. The ideal candidate is confident in high-stakes discussions, understands legal and financial documents, and can independently manage complex tasks with discretion and efficiency.
This position sits in Miami, FL.
What you'll do:
Contract & Deal Management:
Lead negotiations for executive real estate properties (purchase, lease, renovations) and business deals.
Review, draft, and coordinate contracts in collaboration with legal counsel as needed.
Manage due diligence processes and follow through on all closing tasks and deliverables.
Maintain a database of agreements, deadlines, and obligations.
Accounting & Financial Oversight:
Handle day-to-day accounting, including invoice tracking, bill payment, and expense reconciliation.
Prepare financial reports, budgets, and forecasts for executive review.
Liaise with accountants and financial advisors to support tax filings and financial planning.
Monitor cash flow, manage vendor relationships, and ensure timely payments.
Administrative & Scheduling Support:
Manage a dynamic and complex calendar, including personal and professional meetings.
Book domestic and international travel, accommodations, and detailed itineraries.
Handle incoming communications and correspondence with professionalism and confidentiality.
Provide general support with errands, special projects, and daily priorities.
What you'll bring:
Proven experience in executive-level support, particularly involving contract negotiation and financial management.
Solid understanding of legal language and business/real estate contracts.
Proficiency with accounting software (e.g., QuickBooks) and spreadsheets.
Excellent written and verbal communication skills. Highly organized, self-motivated, and able to manage multiple priorities with minimal supervision.
Discreet, trustworthy, and experienced in handling sensitive information.
Preferred:
Bachelor’s degree in Business, Finance, Law, or related field.
Experience in real estate or entrepreneurial business environments.
Full-time store positions at GameStop are also eligible to participate in incentive programs, health benefits, paid time off, 401 (k), employee discount and a casual work environment. Positions at GameStop may also be eligible for a bonus and/or other incentives.
