HVC Administrative - (Rooms Control) Kaanapali, Maui

Job Description

Job Description

Title : HRC Admin (Rooms Control) FLSA Status : Non-Exempt

Report to : Division Manager Classification Code : FT

Pay : $23.00 / Hourly

Job Summary : Provide full administrative support to the GanirCo management. Ensure the smooth running of the regions operations : answering calls, taking messages, handling correspondence, maintaining records, and arranging appointments, interfacing with various departments.

Essential Function and Job Responsibilities :

• Develop and maintain an efficient record system. Manage databases and multiple files.
• Distribute employee paychecks; organize bi-monthly paychecks alphabetically.
• Responsible for coordinating housekeeping operations to ensure an efficient operation.
• Answering and documenting all calls into the housekeeping office and carrying out instructions related to those calls. Following up on all calls within a predetermined time frame to ensure completion.
• Updating hotel room cleanliness status, VIP, special guest requests.
• Responsible for creating housekeeping room attendant, supervisor, runner, houseman, SP worksheets and checklist.
• Responsible for handling and recording all lost and found items and channeling all valuables to Housekeeping Manager.
• Maintaining all employee records within the Housekeeping department.
• Develop and maintain an efficient record system. Manage databases and multiple file
• Ensure employee schedules are communicated to them in a timely manner.
• Schedule orientation through the appropriate channel. Contact employees for orientation. Ensure orientation packets are complete and room is set up. Order meals for orientation when required.
• Make copies of applications. .
• Order Employee name tags, employee entrance cards and key watcher access codes.
• Input employee schedules into ADP.
• Enroll new hires into the time clock after NHP has been processed.
• Conduct a bi-monthly active employee audit and forward all termination PAFs from management to Payroll before the last day of each month.
• Forward Stop Work and Employment Verification forms to payroll for processing.
• Forward incident reports / doctor’s reports and payroll deduction forms to appropriate recipient(s) after Operations Manager has reviewed it.
• Answer employee questions as needed.
• Report all employee issues and concerns to HR and Management for proper follow up.

Perform any other tasks / duties assigned by management.

II. Success Factors / Job Competencies :

III. Qualification Required :

IV. Physical Demands and Work Environment :

Salary : $23