Operations Coordinator - Circulation

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Gannett Co., Inc. (NYSE: GCI) is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a scalable, growth focused media and digital marketing solutions company. We endeavor to deliver essential content, marketing solutions, and experiences for curated audiences, advertisers, consumers, and stakeholders by leveraging our diverse teams and suite of products to enrich the local communities and businesses we serve. Our current portfolio of trusted media brands includes the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom. Our digital marketing solutions brand, LocaliQ, uses innovation and software to enable small and medium-sized businesses to grow, and USA TODAY NETWORK Ventures, our events division, creates impactful consumer engagements, promotions, and races. Gannett open roles are featured on various external job boards. When applying to a position at Gannett, you should be completing an application on Gannett Careers via Dayforce. Job postings directing you to complete an application on other external sites may not be valid. To connect with us, visit www.gannett.com

Operations Coordinator Part-Time

Horseheads, New York

$15.50 P/H

The Operations Coordinator provides general support for the circulation department by handling many of the department’s day to day operational needs. This position is responsible for a variety of tasks and responsibilities within home delivery, single copy and non-daily distribution areas. The Operations Coordinator job duties can entail but are not limited to: preparing paper work, distribution center coverage, distributing daily and non-daily products to independent contractors, weekly total market coverage product delivery verification, redelivery to retail sales locations, return and rack collections, loading or unloading trucks and assisting in the delivery of non-daily and core products to consumers and retailers. This individual will conduct themselves in accordance with company policies and procedures; ensure quality customer service and professional representation when dealing with customers, retailers or the general public; use sound judgment and discretion at all times.

Essential Job Functions

• Responsible for distribution and handling of daily and non-daily products to carriers, haulers, retailers and consumers. This position may also assist with delivering down routes for home delivery and single copy, running shortages, delivering missed newspapers, retailer merchandising checks, etc. as well as disseminating information to circulation management regarding any carrier or product issues for the day.
• Unload and load trucks containing various print publications in bundles, carts and pallets.
• Opening the Distribution Center and preparing the DC for the independent contractor arrival by printing, preparing and distributing specified reports and paperwork such as carrier bundle tops, vacation packs, and carrier supplies.
• Utilize computer systems such as Genesys and RouteSmart.
• Must be able to maintain accuracy while setting up carts and handing print products to bundle haulers and carriers (including correct distribution by zones, accounting for spoils, service copies, and extra copies).
• Keep distribution centers clean and safe, picking up trash and debris in and around the distribution area daily.
• Assist bundle haulers and carriers with questions and problems in the absence of a company manager.
• Assist home delivery staff in all aspects of running the distribution area in a safe and efficient manner.
• Responsible for reporting to management any issues relating to the distribution center and/or daily activities for the distribution center such as, contractor pick up times and product quality issues.
• Maintain and restock supplies for contractors’ use.
• Responsible for mailing all newspapers daily and/or pickup mail from the post office daily.
• Conduct weekly Total Market Coverage product verifications by following the established verification process
• Ensure all returns reporting and verification guidelines are met and adhered to.
• Ensure that vending outlets are managed for collection of rack monies as scheduled, establish and track maintenance for all locations.
• Distribute point of purchase materials including racks cards, stack cards, bundle hangars, corner cards, or other items as directed.
• Maintains and repairs news racks throughout the designated distribution area.
• Assist with training Product Handlers or Product Coordinators as needed.
• Ensure safe operating of company vehicles. Ensure that the Gannett Safety Module for trucking is in place and adhered to. Report any issues with company owned vehicles to supervisor. Re-fuel, check oil, add routine fluids and provide basic cleanliness to vehicles.
• Expected to meet regular attendance goals of the company, relate well with other employees and managers, perform according to company expectations.
• Responsible for personal safety and the completion of periodic safety training.
• Maintain a professional, courteous manner when dealing with contractors and customers.
• Performs all other duties and special projects as assigned.
  
  

Knowledge, Abilities And Skills

Experience on the job to perform satisfactorily:

• Good time management skills with the ability to perform assigned tasks efficiently and safely.
• Neat, clean appearance conforming to department policy.
• Has reliable vehicle that may be used to perform duties.
• Ability to read maps, route manifests and conduct route verification of non-daily product delivery.
• Ability to communicate with contractors, co-workers, company staff, retailers, and customers.
• Ability to accurately count and use basic math skills..
• Ability to work varied days, hours and shifts from week to week including weekends and holidays as needed
• Ability to work and/or drive in all weather environments and conditions.
• Ability to effectively receive and relay information and instructions.
• Ability to repetitively stoop, bend and walk to distribute newspapers. Will push and pull carts loaded with newspapers and repetitively lift newspaper bundles weighing between 10–20 pounds.
• Ability to establish standards and maintain collection schedule accurately within time deadlines.
• Ability to coordinate several tasks simultaneously within a fast paced environment.
• Ability to function with minimum direct supervision.
• Certification for the operation of certain equipment, i.e., high-low, fork lift, may be required based on location.
  
  

Minimum age requirement of 18 years of age and must have a valid driver’s license, proof of insurance, a good driving record and must be able to use own vehicle to perform these duties

Education/Experience

High School Diploma and previous newspaper or distribution/warehouse experience preferred. Basic computer and data entry skills

Gannett Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where Gannett employs employees. In addition, Gannett Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with Gannett Co., Inc. Applicants who require such accommodation should contact Gannett Co., Inc.’s Recruitment Department at Recruit@gannett.com.