What are the responsibilities and job description for the Bookkeeper/Office Assistant position at GAP Hotels LLC?
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed
Skills
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
- Knowledge of “back-office” computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- How comfortable are you around the computer, internet?
Education:
- High school or equivalent (Preferred)
Experience:
- Bookkeeping: 3 years (Required)
Work Location: In person
Compliance Administrative Assistant
Lafayette Home Office -
Lafayette, LA
Retail Assistant Store Manager
Office Depot OfficeMax -
Lafayette, LA
Legal Assistant
16th JDC Public Defender's Office -
Saint Martinville, LA