What are the responsibilities and job description for the Administrative Officer position at GAP Solutions, Inc.?
Job Description
Position Objective: Provide services as an Administrative Officer in support of the overall functions of the Office of Intramural Management for the National Heart, Lung, and Blood Institute (NHLBI)/National Institutes of Health (NIH).
Duties And Responsibilities
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
Position Objective: Provide services as an Administrative Officer in support of the overall functions of the Office of Intramural Management for the National Heart, Lung, and Blood Institute (NHLBI)/National Institutes of Health (NIH).
Duties And Responsibilities
- Summarize data and analyze reports or projections for staffing areas to include reconciliation of obligations and commitments and projection of expenditures to assist in resource management of staffing services.
- Monitor staffing and vacancy rates against the overall contract staffing allocation, and partner with budget officers to forecast spending.
- Use automated database systems such as SharePoint, Microsoft Dynamics, and other enterprise systems to track and complete administrative tasks.
- Act as a liaison/handle communication with persons and/or groups within and outside of the organization to resolve billing issues.
- Remain current on policies, procedures, and reference materials to notify staff of changes.
- Implement and oversee all contract actions associated with new or renewing contract staff; manage every staffing task order from cradle-to-grave.
- Maintain complete and up-to-date electronic contract files, including a staffing database.
- Develop, implement, and monitor a plan for regular check-ins with contractors, staffing companies, and the OIM Management Team to assess the overall effectiveness of the OIM staffing program.
- Facilitate the renewal of all DIR staffing contract mechanisms.
- Regularly review the staffing program to assess the need for changes or enhancements to improve services, reduce costs, and/or increase staff satisfaction.
- Bachelor’s degree with 8 years relevant experience required.
- Relevant experience may be substituted for education: 4 years’ experience with a PhD; 6 years’ experience with an MA/MS degree.
- Experience in budget creation, oversight, and forecasting.
- Ability to query data and apply both analytical and evaluative methods and techniques for a wide range of personnel, budget, travel, and general administrative issues.
- Strong IT skills (e.g., SharePoint and Microsoft 365).
- Ability to make recommendations to effectively resolve issues by using judgment that is consistent with standards, practices, policies, procedures, and regulations or law.
- Dynamic personality with a high level of interpersonal skills in order to deal effectively and persuasively with all levels of an organization.
- Strong organizational skills and the ability to prioritize complex tasks.
- Exceptional written and oral communication skills.
- Strong research and data analytical skills.
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
