What are the responsibilities and job description for the Administrative Assistant position at Garciga Properties LLC?
Job Description
Job Description
We are seeking an organized, detail-oriented, and proactive Administrative Assistant to support our team in a fast-paced, dynamic work environment. If you are a motivated individual with a passion for real estate and strong administrative skills, we want to hear from you!
Key Responsibilities :
- Provide administrative support to the Commercial Real Estate team, including property managers, brokers, and executives.
- Manage and maintain client files, ensuring all documentation is accurate, up-to-date, and organized.
- Prepare and format correspondence, presentations, and reports for internal and external stakeholders.
- Coordinate and schedule meetings, appointments, and property showings for the team.
- Handle phone calls, emails, and other communication with clients, vendors, and colleagues professionally and promptly.
- Assist with lease and contract administration, including drafting, proofreading, and processing agreements.
- Maintain office supplies, ordering when necessary, and ensure the smooth running of day-to-day operations.
- Coordinate the preparation of marketing materials and property listings.
- Assist with the preparation and tracking of invoices and budgets.
- Conduct research on property listings, market trends, and potential investment opportunities.
- Handle confidential information with integrity and discretion.
- Provide occasional support for property inspections and client meetings.
Qualifications :