Accounting Clerk

Description

Individuals in this position must possess superb organizational skills and be able to task switch through completion of various tasks. They are responsible for greeting and assisting all customers and visitors during the day with a variety of tasks in person and by phone. This individual will contribute to the overall achievement of our company’s goals and objectives and plays a large part in ensuring positive customer experiences. This position will work congruently in the Grain and Agronomy divisions reporting primarily to the Agronomy Accounting Supervisor and secondarily to the Head Grain Accountant (HGA) along with the CFO (Chief Financial Officer) overseeing assigned accounting duties.

ACCOUNTING DUTIES AND RESPONSIBILITIES

• Price, purchase, and contract cash and new crop grain under the supervision of the HGA
• Accurately split grain settlements and provide accurate grain settlements and copies at patron’s request.
• Compile and file records neatly and accordingly.
• Process accounts payable and expense reports.
• Prorate and/or edit to scale orders in AgWorks.
• Create delivery tickets and returns.
• Batch and invoice all shipment invoicing in GP.
• Efficiently edit and process invoices and credit/rebill corrections for crop production, providing accuracy to insure proper inventory control.
• Track bookings/contracts and monthly expired contracts.
• Process prepays as they are received.
• Process BOL’s and direct ships as they are received.
• File scale tickets, NOA’s, BOL’s, transfers and spray jobs.
• Process aerial and ground application invoices.
• Create delivery tickets and returns.
• Process agronomy BOLs and direct ships as they are received.
• Process agronomy invoices and returns.
• All other duties assigned.

Qualifications

GENERAL OFFICE DUTIES AND RESPONSIBILITIES

• Receive customers and visitors by greeting, welcoming, and directing them appropriately.
• Answering and forwarding incoming phone calls.
• Prepare and deliver outgoing mail and packages.
• Retrieval and distribution of incoming mail and packages.
• Noticing the need for and purchasing of essential supplies which include but are not limited to water, coffee, paper products, soap, and cleaning supplies.
• Maintain a neat and clean personal workspace, as well as all common work areas and customer areas.

SKILL AND KNOWLEDGE REQUIREMENTS

• Must have the ability to effectively prioritize, task-switch, manage time, organize, and execute tasks in a high-pressure environment. Strong written and oral communication skills required.
• Must be detailed oriented and have strong interpersonal and customer service skills.
• Being a team player is requirement. Must be able to work well with others to achieve a common goal.
• Patience and adaptability.
• Superior numeric skills.
• Knowledge of office procedure and etiquette.
• Must possess the skill to learn, understand and apply new technologies.
• Knowledge of industry is beneficial.
• Use of internet, email, and willingness to learn required accounting systems software.
• Use of 10-key calculator.

INDIVIDUAL COMPETENCIES NEEDED FOR THIS POSITION

• Positive Outlook - Always displays optimism.  Stays positive and remains upbeat.  Notices and acknowledges things that are going well, especially during stressful times.  Faces problems head on and will make productive changes to the outcome.
• Relationship Building - Develops contacts and relationships which are internal and external to the organization and facilitates work efforts or to gain support and cooperation from others.
• Productivity - Meets or exceeds the expectations that have been established for this position.  Has successfully combined skills, ability and effort to ensure that manager’s expectations related to position results and output are achieved.
• Dependability - Follows through with commitments and can be counted on to meet deadlines. Comes to work on time as scheduled and is ready for work. Demonstrates a good attendance record and is aware of the impact that missing work will have on the customer as well as co-workers.
• Personal Accountability for Safety - Behaves in a way that demonstrates Safety as a top priority.  Immediately informs a supervisor about any unsafe working conditions. Does not hesitate to address co-workers that engage in unsafe work habits.

PHYSICAL DEMANDS FOR THIS POSITION

• Standing
• Walking
• Sitting
• Talking
• Hearing
• Light Lifting
• Use of hands
• Reach with hands and arms
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The physical demands described above are representative of those that must be met in order to perform this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

DISCLAIMER

This job description reflects management’s assignment of essential functions, position responsibilities, and required abilities and skills.  This job description in no way states or implies that these are the only duties to be performed by an individual in this position and nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to the person holding this position at any time.  Requirements are representative of minimum levels of knowledge, skills, and/or abilities expected to meet job standards.