Construction Office Assistant

Job Summary
We are seeking a self-motivated, dedicated, and organized part-time Construction Office Assistant to support our team in various tasks. This role is essential in ensuring that projects run smoothly and efficiently.

Duties

• Organize, track and maintain project files, documentation, and schedules.
• Provide administrative support by answering phone calls, managing correspondence, and facilitating communication with clients, subcontractors, vendors and team members.
• Prepare bid documents, process contracts, change orders and generate payment application forms in AIA.
• Help obtain quotes and provide purchase orders for materials and equipment needed on-site.
• Create estimates and invoices in QuickBooks. Provide assistance in AR/AP.
• Support the team with any additional tasks as needed to ensure project success.
• Organize and maintain office files and systems.

Requirements

• Strong time management skills to prioritize tasks effectively and meet deadlines.
• Excellent in organizing
• Good phone etiquette for professional communication with clients and vendors.
• Previous construction office assistant experience is a plus.
• Familiarity with office management practices to assist in daily operations.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 16 – 24 per week

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20 - $25