Talent Acquisition / Recruiting Coordinator

Leading writer of Property & Casualty Reinsurance seeking a Talent Acquisition Coordinator supporting their end to end recruitment process. I have been supporting this client for 20 years, and I can sincerely say they have the best, most employee centric, corporate culture of any client I’ve worked with. Their global team shares a passion for solving their customers’ problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking.

This is a 4 day per week in office position (with a flex work from home day) located in midtown Manhattan very close to all major transportation hubs.

About the Position

Reporting directly to the TA Manager-US & Bermuda, the Talent Acquisition Coordinator is a key member of the team and integral to the overall success of the recruiting process. Successful candidates will be responsible for supporting the recruitment process, ensuring a seamless and positive experience for candidates and hiring managers alike.

Talent Acquisition is undergoing significant transformation to become fit-for-purpose for our expanded footprint and scale. Beyond the day-to-day support of recruiters, hiring teams, and candidates, the Talent Acquisition Coordinator has an opportunity to contribute meaningfully as we develop and implement best practices and processes. Depending on capacity, interested candidates will also have an opportunity to participate in recruiting activities such as resume and candidate screening for appropriate roles. The role is based in the New York office and will primarily support recruiting activity in our US, Canada, and Bermuda locations. The Talent Acquisition Coordinator may also support roles in other locations as needed.

Key Responsibilities

• Work collaboratively at the direction of the TA Manager to deliver the end-to-end recruitment process, including scheduling, managing interview logistics, facilitating post interview feedback communications, initiating offer letter generation and hire processes, and effecting a seamless hand-off for onboarding
• Manage interview scheduling, coordination, and logistics for candidates and hiring teams
• Liaise with external recruiting firms to collect required procurement or contracting information at engagement; ensure appropriate capture of MSAs and SOWs in Gatekeeper
• Serve as Brand Ambassador, providing superior candidate and hiring manager experience throughout the full recruitment journey reflective of the firm’s culture and values
• Advocate for applicant experience and maintain search momentum, identifying, escalating, and mitigating timing and other risks
• Together with the TA Manager, ensure candidates are dispositioned appropriately, compassionately, and in a timely manner
• Maintain search documentation, including job descriptions, status reports, interview designs, search presentations, etc.
• Work closely with US HR Manager to prepare onboarding materials and schedule onboarding sessions for new hires to ensure consistent handover
• Exemplify and champion the firm’s core values of Focus, Respect, Integrity, Precision, Passion

Candidate Qualifications:

• 2 years of relevant professional experience, including experience supporting recruiting activities in a multi-jurisdictional, fast-paced, complex environment
• Detail orientation and excellent administrative, time management, and organizational skills
• Strong interpersonal and communication skills; ability to interact credibly and confidently with all levels of candidates and stakeholders, including executive
• Business ownership mentality; shared sense of urgency
• Excellent judgment and discretion required to manage confidential and/or sensitive internal and external information
• Proficiency in MS Word, Excel, & PowerPoint and experience managing work in an Applicant Tracking System (ATS) expected; Workday or similar and LinkedIn Recruiter experience helpful
• Appreciation for hiring team needs, priorities, and scheduling challenges; drive to make things simple
• Strong perception and agility; ability to adjust to different personalities and shifting priorities
• Results-orientation and common sense; practical and realistic assessment of capacity and ability to escalate when needed