Building Secretary

Position Type :

Secretarial / Clerical / Secretary

Date Posted : 1 / 3 / 2025

Location :

District Office PURPOSE STATEMENT

The school-based secretary will have assignments and duties that are associated with operation of the school and its instructional programs including but not limited to school registrar, school treasurer, communication / customer service representative and student recordkeeping. This role includes the maintenance of confidential student records and more direct contact with students, parents / guardians, and instructional staff at an assigned school location.

ESSENTIAL FUNCTIONS

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by this position.

School Registrar :

• Prepares various types of correspondence and reports (e.g. state / federal reports; bulletins; notices; etc.)
• Maintains various types of school records (e.g. office and classroom folders; attendance records; enrollment counts; up-to-date class list; immunization records, grades and transfer information; etc.)
• Maintains student and / or staff data (e.g. student suspensions) in required computer programs.

School Treasure :

Customer Services :

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

Knowledge of standard clerical procedures, excellent grammar (oral and written), proper phone etiquette, Microsoft Office (including but not limited to Word, Excel, Publisher), and standard filing systems; operate standard office equipment; accurately prepare, create, and edit memos, reports, letters and other documents, maintain complex student databases and information systems, learn new information systems as needed; communicate effectively in oral and written form; proofread material and make necessary corrections; utilize time management skills to organize and prioritize work, understand and apply rules, laws, and procedures; work independently, maintain confidentiality of student and program information; work cooperatively and effectively with students, parents / guardians, administrators, and the general public.

Ability to :

EDUCATION AND EXPERIENCE

High School Diploma, or G.E.D., and a minimum of two (2) years in general office or School secretary experience; and / or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Must be able to process school registrations (enrollments and transfers), work orders, and treasury functions.

CERTIFICATION

None.

PHYSICAL DEMANDS

The physical demands described there are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Required Testing Certificates & Licenses