Administrative Assistant

*Bilingual-English/Spanish is a must! Long term contract to possible direct hire role!

**Individual would need to be comfortable working out of a job trailer

Job Summary

As a Project Clerk, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

Job Description

• Manage open-shop craft requisition and support recruitment strategies and execution including workforce planning, staffing schedules and hiring.
• Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
• Complete I-9s for craft hires and staff transfers (as applicable)
• Sorting and distribution of pay stubs
• Employee Performance policy documentation and maintenance
• Update HR and business reporting on an ongoing basis.
• Provide clerical and administrative support for multiple departments.
• Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management, schedule conference rooms and set up catered meals.
• Prepare outgoing mail and correspondence, including e-mails and faxes.
• Provide reception support.
• Coordinates and arranges meetings, prepares meeting agendas, assists with setup/cleanup, and creates PowerPoint presentations as requested.
• Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project.
• uploading new documents and maintaining/creating templates.
• Fills out and submits expense reports, ensuring all transactions are accounted for.
• Completes other administrative and HR clerical functions as needed for the project.

Skills Requested

• At least 1 year of administrative/clerical experience, construction industry experience preferred and a
• Bilingual in English and Spanish is required.
• Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
• Knowledge and experience in SharePoint is a plus.
• Strong professional interpersonal, written, and verbal communication skills.
• Able to take direction and provide timely feedback on progress of tasks.
• Exceptional attention to detail, organization, and active listening skills.
• Ability to manage multiple tasks effectively.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Work during normal operating hours to organize and complete work within given deadlines.
• Ability to work from 7:30 am – 5:00 pm, with occasional varying schedules in support of site operational needs. This may include occasional extended hours or weekend work (OT pay offered).

Education/Training/Certifications

• High school diploma or general education degree (GED)

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”

JOB-10043986