Document Control Coordinator

Duration: 6 Months

Location: Lenexa, KS 66219

Qualifications:

• High School Degree or GED
• Knowledge of records/information management principles and their methodologies is an asset
• Proficient in Microsoft Office, specifically MS Excel
• Knowledge of SharePoint and InEight software is a plus
• Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines
• Willing to perform a variety of tasks and learn new skills
• Be detailed oriented, flexible, and highly motivated
• Possess excellent interpersonal, written, and verbal communication skills
• The ability to work effectively within a project team with minimal supervision
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively
• Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
• Work during normal operating hours to organize and complete work within given deadlines
• Work overtime and weekends as required
• May work at various different locations and conditions may vary

Description:

The District Contract Document Control Coordinator shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project vendor contract document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members.

The District Contract Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline.

• Responsible for maintaining multiple Project vendor contract Document Control Program throughout each project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic documents.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Responsible for preparing and communicating status reports to project management staff.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are updated and maintained with accurate and current information.
• Perform process audits to ensure accuracy of all controlled documentation, if required.
• Assist with requests for information from external customers, vendors, and internal customers (intercompany).
• Participate as needed in corrective/preventive actions items and their investigations.
• Work on a team to administer the document flow and distribution to the Project site personnel.
• Develop a process flow for document control and if necessary, train projects on the process addressing document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Perform other duties as assigned by the Project Procurement Team.
• Perform any task required to support company goals.

Company Info:

North America’s largest and most respected construction and engineering organization. that takes on important projects in every size. Committed to conducting business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. Committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation, and Water.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

JOB-10043669

GFCLW