Administrative Specialist

Gaston County's Fleet Services maintains county vehicles and small equipment by performing both routine and preventative maintenance on a scheduled service interval. In addition, computerized records are maintained for parts, labor, and fuel usage for the accurate tracking of cost analysis required for operations and equipment replacement.The duties listed below are not all of the duties that may be assigned but are those that are considered as essential for an employee to perform.

• Enters all vehicle work orders and monitors information for efficiency and repeated repairs. Maintains scheduled work tasks in Collective Data Fleet program to ensure any preventative maintenance or required repairs are completed.
• Point of contact for all phone calls and walk-in customers. Assists employees with vehicle breakdowns and coordinates towing with contracted towing company. Follows up with department contacts for vehicle pick-ups via phone call and or email. Maintain all department vehicle assignments and repair checklist.
• Completes all DMV titling paperwork for purchased vehicles in which all databases are updated and informs departments of new vehicle information.
• Works with Fleet Maintenance Administrator to list any surplus vehicles on auction site, communicates with potential buyers, completes all paperwork associated with selling the vehicle and coordinates pick-ups with buyers, and updates all databases and informs departments of surplus vehicles.
• Maintains the vehicle master list and database for insurance and asset values. Assists Attorney's office with accident claims, coordinates appointments with insurance adjusters, and schedules appointments with body shops for estimates and repairs.
• Compiles monthly fuel purchases from fuel service company (WEX). Conveys all monthly department charges, NC Quick Pass, and Tow Expenses with Finance department. Assigns and terminates fuel pin codes for new and departing employees. Allocate Purchase Card Transactions.
• Submits all invoices for Fleet division, creates requisitions/purchase orders for all needed equipment and add-on or replacement vehicles, tracks funds in Fleet accounts to ensure budgets are not exceeded, orders and maintains office supplies, and allocates and reconciles a Purchasing Card.
• Assists Fleet Maintenance Administrator in compiling reports for replacement vehicles, parts and labor costs, and repair costs for each department. Assists with yearly budget entry.

Graduation with a high school diploma or GED equivalency with at least two (2) years of clerical experience is required. Must have a current Notary Public Certification.The applicant selected must undergo a criminal background check and pass a drug screening test prior to employment

Salary : $17 - $28