What are the responsibilities and job description for the Procurement Administrator position at Gaston County Government?
The Procurement Administrator is a key leader in the County’s decentralized procurement program, working within the Finance Department and reporting to the Procurement Manager. This role is responsible for supervising procurement staff, guiding stakeholders on procurement procedures, ensuring compliance with local, state, and federal regulations, and contributing to the strategic direction of procurement operations.The duties listed below are not all of the duties that may be assigned but are those that are considered as essential for an employee to perform.
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job will be considered.
Preferred Qualifications
The candidate selected must undergo a criminal background check and pass a drug screening test prior to employment.
- Supervise the Purchasing Agent and P-card Coordinator, overseeing requisitions, vendor systems, and training.
- Advise stakeholders on procurement procedures and compliance with regulations.
- Review and approve purchase requisitions, contracts, and changes.
- Update procurement policies and contribute to strategic planning.
- Recommend process improvements for efficient, compliant operations.
- Lead training for the financial system and manage procurement software updates.
- Develop procurement templates, conduct training, and participate in bid processes.
- Guide departments in bid evaluation and award recommendations.
- Lead multi-departmental procurement initiatives and research new programs.
- Support audits, year-end processes, and vendor outreach.
- Provide backup for the Procurement Manager and team as needed.
- Work Style: Strong work ethic with an emphasis on accuracy and meeting deadlines.
- Interpersonal Skills: Team-oriented, with the ability to build consensus and provide exceptional customer service while upholding procurement standards.
- Problem-Solving: Analytical thinker with the curiosity to investigate and resolve issues effectively.
- Relationship-Building: Demonstrates tact, diplomacy, and the ability to build strong relationships while enforcing procurement regulations.
- Knowledge Requirements: In-depth understanding of local government procurement procedures, including North Carolina General Statutes and Federal Uniform Guidance.
- Supervisory & Coordination Skills: Ability to lead, mentor, and supervise procurement staff, coordinate deadlines, and prioritize tasks.
- Technical Skills: Proficiency in Excel, with additional skills in risk analysis, life cycle costing, and cost/price analysis as a plus.
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job will be considered.
Preferred Qualifications
- Local government procurement experience; preference will be given to experience in a local government in North Carolina
- Certified Local Government Purchasing Officer (CLGPO), Certified Public Procurement Officer (CPPO), or Certified Professional Public Buyer (CPPB)
- Experience in the Tyler Munis financial system
- Contract experience regarding financial pre-audit and review of terms and conditions
- Previous supervisory experience
The candidate selected must undergo a criminal background check and pass a drug screening test prior to employment.
Salary : $38 - $62
