Estimating Coordinator

Job Title: Estimating Coordinator

Classification: Non-Exempt / Full-Time

Manager: Chief Estimator

Date: February 2025

About Us

Gaston Electrical is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1934, Gaston Electrical, a union contractor, has provided expert electrical and low voltage contracting services to the commercial, institutional, life-sciences, hospitality, and retail markets in New England. Our company leadership and skilled electricians build trust through best-in-class services, quality workmanship, safety practices, and reliability.

Position Overview

The Estimating Coordinator will offer support for upper management and our estimating department. This position requires you to be efficient, able to work with others, complete work in a timely manner. You are proficient in Microsoft Office and have exceptional communication and organizational skills.

Essential Duties and Responsibilities

Include the following. Other duties will likely be assigned.

• Provide support and perform general administrative duties for upper management and estimating
• Assist with prequalification’s as needed
• Maintain and update Estimating daily, weekly, and monthly reports.
• Miscellaneous data entry
• Perform general clerical duties, including ordering drawings, copying, scanning, sorting, binding, supplies inventory, and miscellaneous errands
• Print drawings and specifications
• Download and distribute addendums
• Ensure bid folders have necessary documents (ie. emails, letters placed in bid folders)
• Work with Chief Estimator for daily RFIs (requests for information)
• Utilizing Cosential software, work with Chief Estimator to create job folders, download info, email bid response to clients and update daily
• OCE orders and schedule maintenance (printer)
• Organize and file bid folders and drawings post bid/award
• Assist with vendor quotes, send/ receive, and distribute for review
• Assist in preparing turnover packages
• Assist in organizing estimating meetings
• Assist in business development / marketing projects by partnering with the Marketing Director

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements/Preferred Skills, Education and Experience

• High school degree required; College degree preferred!
• Highly interested in working in the construction industry and starting your career. Any previous experience working in a construction company performing office-related duties is a plus!
• Have a bias for action – be proactive and respond to needs in a timely basis.
• Comfortable working within a smaller group and building relationships
• Demonstrate strong communication skills – verbal and written – that promote “working together.”
• Ability to prioritize work and stay organized

Software Skills

• Will use: Bluebeam, Conest, Egnyte, MS Office (Excel, Word, Outlook, Teams), and Cosential CRM software.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room. Able to work at a computer (reading and keying) or extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and may also travel to field locations as needed.

While visiting field locations, the employee may be required to work outdoors, be exposed to wet and/or humid conditions; moving mechanical and electrical parts; high, precarious places; dust, fumes or airborne particles; toxic or caustic chemicals; outside weather conditions, extended exposure to sunlight; cold and heat; risk of electrical shock and vibration. The noise level in the work environment is usually moderate to loud.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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