Receptionist

The Receptionist is responsible for general secretarial and office duties, including, but not limited to, answering a multi-line telephone system, routing calls, taking messages, entering call data, preparing forms and other documents for mailing, sorting mail, receiving and documenting incoming and outgoing cash and checks, reviewing and attaching documentation for fuel purchases, and maintaining fleet vehicle logs and schedules.

General Duties and Responsibilities

1. General Administration: Involves answering and routing telephone calls for the organization, logging and sorting incoming and outgoing mail, cash, and checks, reviewing and attaching documentation for fuel and credit card purchases, assisting vendors, and maintaining fleet vehicle logs and schedules. This duty will consist of:

• Greet visitors and provide information regarding services provided by the organization;
• Maintain awareness of community resources and make appropriate referrals;
• Answer a multi-line telephone system;
• Document received and routed calls in an electronic call log;
• Assist with logging 911 addressing requests;
• Prepare forms and other documents for mailing;
• Log, sort, and distribute incoming mail and log outgoing mail;
• Gain familiarity with the organization’s documentation and record keeping process;
• Maintain record retention schedule and listing;
• Assist in preparations for Board of Directors’ Meetings and other Council Meetings;
• Receive and document incoming and outgoing cash and checks;
• Maintain a fleet vehicle log and schedule for the vehicles stationed at the main Gateway Area Development District office;
• Review and attach documentation to the monthly statements for fuel and credit card purchases;
• Coordinate facilities, grounds, and/or vehicle maintenance repairs;
• Assist with counting senior centers program donations;
• Maintain office handtools, presentation materials, etc.;
• Operate a computer to enter, store, and retrieve digital information;
• Monitor staff schedules via Microsoft Outlook calendar;
• Replenish copy machines with paper and toner as needed and coordinate maintenance repairs; and
• Keep a schedule of availability of Gateway Area Development District meeting rooms.

2. Other Duties: Involves any other tasks and assistance needed to support the organization.

Minimum Qualifications

Education: High School Diploma/GED or higher. Associate’s degree or higher in a business-related field is preferred.

Certification and Trainings: Valid Driver’s License required. Additional certifications may be required upon hiring. Employees may be expected to attend professional development trainings relating to specialties.

Experience: Entry Level Position. One (1) or more years of related work experience, preferably in an office setting.

Physical Requirements

Sit for extended periods of time; stand and walk for extended periods of time; reach, stoop, crouch, and bend; ascend/descend ladders; fine motor skills; operate a vehicle; and ability to lift and carry 30 pounds.

Sensory Requirements

Sight; Hearing; Speaking

Working Conditions

Indoor office conditions; requires intermittent standing, sitting, or stooping; work requires consistent use of computer and phone systems as well as other general office equipment; and frequent interruptions.

Availability and Travel

Normal business hours; nights/weekends (special events/training/local meetings); and travel within region and state.

Tools, Equipment, and Vehicle Use

Standard office equipment (computers, printers, scanners, phones, etc.); and fleet/personal vehicle(s).

Knowledge, Skills, and Abilities

Knowledge:

• Modern office practices and procedures; and
• Non-profit operations, organizations, functions, and challenges.

Skills:

• Oral and written communication;
• Microsoft Office Suite (Word, PowerPoint, Excel);
• Attention to detail;
• Use of computers and other office equipment;
• Reasoning, problem-solving, and organization;
• Analytical skills;
• Establishing and sustaining interpersonal relationships; and
• Organizing and maintaining accurate files and records.

Abilities:

• Be present and punctual;
• Prioritize work and meet deadlines;
• Work under stressful situations with patience and tact;
• Teamwork;
• Project a good image and friendly personality when greeting callers/visitors; and
• Establish and maintain effective working relationships with co-workers, officials, and the public.

This position will remain open until filled.

Gateway Area Development District is an Equal Opportunity Employer M/F/D/V.

Job Type: Full-time

Pay: From $30,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Morehead, KY 40351 (Required)

Work Location: In person

Salary : $30,000