What are the responsibilities and job description for the Administrative Secretary - 11:30 AM - 4:30 PM position at Gateway Charter School?
Administrative Secretary - 11:30 AM - 4:30 PM
Contracted, Full-time Position
MINIMUM QUALIFICATIONS:
High school diploma or equivalent; Two years of experience in general secretarial and office operations; computer experience in word processing and spreadsheets; experience in report generating; typing, filing, and general office duties.
PREFERRED QUALIFICATIONS:
Proficiency with Microsoft Office and Google Apps G Suite
SPECIFIC DUTIES & RESPONSIBILITIES:
- Welcomes visitors
- Maintain a professional appearance
- Work in a pleasant cooperative manner with building staff members, volunteers, and parents
- Answer phone, direct calls to appropriate staff, and record messages accurately
- Type correspondence, reports, notices, and other recommendations
- Opens mail and distributes to appropriate personnel
- Obtain, gather, and organize pertinent data as needed and put it into usable form, including computer databases
- Maintain a regular filing system, as well as a set of locked confidential file cabinets of student files, and process incoming correspondence as instructed
- Maintains student and staff attendance records, including follow-up with parent/guardian for absent students
- Processes student enrollments and withdrawals
- Orders and maintains supplies as needed
- Performs any bookkeeping tasks associated with the specific position
- Collects and organizes timesheets
- Keeps accurate records (receipts) for petty cash use as well as for fees collected and any other monetary transactions
- Must be able to maintain confidentiality of student records and school business
- Monitors door and security system
- Calls for repairs on the building or equipment when necessary
- Communicate with other school districts to exchange of information
- Prepare reports as requested
- Other duties as requested
Gateway Charter School is an Equal Opportunity/Affirmative Action Employer. We maintain a continuing policy of non-discrimination in employment. It is our policy to provide equal opportunity in all phases of employment in compliance with applicable federal, state, and local laws, rules, and regulations. Similarly, it is our policy and practice to make hiring decisions based solely upon an applicant’s qualifications for the position(s) for which he/she has applied. Please inform the Human Resources Department if you require reasonable accommodation for the application or interview.
Job Types: Part-time, Contract
Pay: $15.75 - $23.00 per hour
Expected hours: 25 per week
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $16 - $23
