Controller

DESCRIPTION: Monitors and assists with the overall financial operations of the Center. This role ensures compliance with accounting principles, regulatory requirements and nonprofit financial reporting standards. The Controller will manage financial reporting, budgeting, internal controls, and audits while supporting the Center's mission. The Controller will work closely with the CFO and management to develop and implement financial strategies that support the Center's mission.

SUPERVISION: Directly supervised by the Chief Financial Officer.

SUPERVISES: Accountants and Accounts Payable/Receiving Clerk

TYPICAL PHYSICAL DEMANDS: Requires prolonged sitting. May require moving up to 25 pounds. Requires the use of office equipment, such as computer terminals, telephone and copiers.

FUNCTIONS AND RESPONSIBILITIES

Financial Management & Reporting:

• Oversee all accounting operations, including general ledger, accounts payable/receivable, , fixed assets, and grant accounting.
• Prepare and analyze financial statements in accordance with generally accepted accounting principles and nonprofit accounting standards.
• Assist in the development of and monitor financial policies and procedures to ensure accuracy and compliance.

• Ensure timely month-end and year-end close processes.

• Monitors and analyzes financial performance against budget, providing variance analysis and recommendations for improvement.
• Assists with preparation of annual Uniform Data System (UDS) report.
• Analyzes monetary resources and monitors fund disbursements to ensure Center has adequate funds for daily operations.
• Assists with bad debt write-offs.
• Assists with generating internal cost reports for annual FQHC Medicare cost report.
• Reviews monthly Financial Status Reports by funding source and reports significant items.
• Prepares monthly reports for Board of Directors meetings and other financial reports as needed.
• Reviews classifying, coding, posting and balancing of internal financial accounting documents and reports.

Budgeting & Forecasting:

• Assists the CFO in the development of annual budgets in collaboration with senior management.
• Provide financial projections and variance analyses to guide decision-making.
• Monitor budget adherence and recommend corrective actions as needed.

Compliance & Audit:

• Ensure compliance with federal, state, and local financial regulations, including HIPPA and other FQHC regulations.
• Coordinate and manage annual external audits and financial reviews.
• Oversee grant and contract compliance, ensuring proper financial tracking and reporting.
• Assists external auditors during annual audit.
• Monitors all state grants, foundations and other funding sources for financial compliance with contracts.

Internal Controls & Risk Management:

• Maintain strong internal controls to safeguard assets and ensure the integrity of financial data.
• Ensure adherence to nonprofit best practices in financial management.
• Coordinates annual inventory of supplies.
• Coordinates annual inventory of equipment.
• Coordinates front office cash box audits.
• Conducts audits of patient accounts receivable.

Leadership & Team Development:

• Supervise finance staff, providing mentorship and professional development.
• Collaborate with CFO on strategic financial planning and sustainability efforts.
• Coaches, counsels, and disciplines employees in connection with advice and consent of Chief Financial Officer.
• Works with grant program managers to develop grant budgets and track expenditures.
• Collaborates effectively with other departments within the Center.
• Fosters a positive and collaborative work environment within the finance department.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's Degree in Accounting or Finance is required.
• Masters Degree in Accounting or Finance is preferred.
• Minimum 5-7 years of experience in accounting and financial management is required.
• Minimum of 3 years of experience in a leadership role.
• Experience in nonprofit accounting, healthcare finance and grant management is strongly preferred.
• Strong understanding of GAAP and other relevant accounting standards.

SKILLS AND ABILITIES:

• Strong knowledge of financial reporting and IRS regulations for tax-exempt organizations.
• Ability to interpret and apply accounting theory to difficult or complex transactions.
• Skills in working accurately with numerical detail for long periods of time.
• Ability to read, understand, and carry out technical literature and grant regulatory instructions relating to accounting and reporting requirements.
• Ability to work independently and as part of a team. Must have management and leadership skills to encourage a positive and productive work environment.
• Experience with financial reporting for federal, state, and private grants.
• Strong analytical, problem-solving, and strategic planning skills.
• Excellent leadership and communication abilities, with the ability to present complex financial information to non-financial stakeholders.
• High level of integrity, ethics, and commitment to the mission of nonprofit healthcare.