What are the responsibilities and job description for the Accounts Payable Coordinator position at GATEWAY LOGISTICS GROUP?
Our Purpose:
At Gateway Logistics, we specialize in providing comprehensive supply chain solutions and tailored logistics strategies. We are a dynamic team of logistics experts committed to excellence in service, with a focus on growth and development for our employees, customers, and partners. We are dedicated to helping everyone reach their fullest potential by fostering a collaborative and supportive work environment.
Opportunity:
Gateway Logistics is a fast-growing, Texas-based freight forwarding company with multiple locations. We pride ourselves on providing exceptional customer service while equipping our employees with the tools and resources necessary to maintain this standard. If you're passionate about logistics, eager to learn, and thrive in a fast-paced team-oriented environment, we want to hear from you.
Job Description:
Gateway is seeking a detail and process-oriented person to join the Gateway Accounting team as an Accounts Payable Coordinator. The Accounts Payable Coordinator will manage the full A/P cycle, including invoice processing, payment preparation, and vendor communications. Responsibilities also include resolving discrepancies, reconciling accounts, and ensuring compliance with internal controls. The ideal candidate will have 3-5 years of A/P experience, strong attention to detail, and excellent communication skills. Experience with NetSuite and in the Freight and Transportation Industry is a plus.
Qualifications:
- Education: High school or equivalent (Required)
- Experience:
o 3-5 years of overall A/P experience
o Thorough knowledge and understanding of the A/P processing cycle.
o Preferred: Proficiency with NetSuite
o Preferred: Experience in the Freight and Transportation Industry
· Skills
o Strong analytical and mathematical abilities.
o Excellent verbal and written communication skills.
o Proficient with computers and corporate automated reporting systems.
o Ability to manage multiple priorities and meet deadlines.
o Hands-on self-starter with the ability to effectively follow difficult issues to resolution.
o High attention to detail and strong processing skills.
Key Responsibilities:
- Accounts Payable Cycle Management: Oversee and manage the full accounts payable process, from receiving invoices to ensuring all payments are made on time and in compliance with company policies.
- Invoice Processing & Discrepancy Resolution: Receive and process all invoices on a daily basis, ensuring they are accurate, and promptly resolve any discrepancies with supplier invoices to prevent delays.
- Account Reconciliation: Regularly reconcile account statements to ensure all accounts payable balances are accurate, identifying and correcting any discrepancies in a timely manner.
- Payment Processing: Prepare and process weekly pay runs, including checks, wires, and electronic payments, ensuring accuracy and timeliness of all disbursements.
- Vendor Relationship & Credit Application Management: Develop and maintain direct communication with vendors to address any issues and ensure smooth operations, while processing vendor credit applications as needed.
- Internal Control & Financial Security: Ensure financial security by adhering to internal accounting controls and confidentiality protocols to protect sensitive financial information.
- Team Collaboration: Actively contribute to the team’s goals and success by completing related tasks and collaborating to achieve department objectives.
Working Conditions:
- Location: In-office setting based in Houston, TX 77032 (Ability to reliably commute or relocation required).
- Hours: Full-time, Monday to Friday, 8:00 AM to 5:00 PM. Additional hours may be required.
- Physical Demands: Must be able to stand, walk, bend, lift up to 50 lbs., and move freely between office and warehouse environments.
Additional Requirements:
- Ability to work at a desk for extended periods and successfully operate in an office setting, moving throughout the environment and communicating effectively both in person and electronically.
- Proficient use of office equipment, including documents and file management, proper computer handling, and familiarity with programs such as Microsoft 360.
- Adequate vision and manual dexterity for document reading, data entry, and processing financial records, as well as the ability to perform complex arithmetic calculations and prepare detailed analytical financial reports.
- Fluency in presenting ideas and technical information, and the ability to communicate effectively with individuals at various levels, including customers, vendors, lenders, regulatory agencies, management, and internal personnel.
Compensation:
- Salary Range: $23-$26 Hourly depending on experience.
- Benefits:
o 401(k) with company match
o Health, Dental, Vision Insurance
o Life Insurance
o Health Savings Account (HSA)
o Flexible Spending Plan (FSA)
o Paid Time Off (PTO)
o Employee Assistance Program (EAP)
o Tuition Reimbursement
If you are ready to join a high-performance team in the logistics industry and make a significant impact, apply today!
Job Type: Full-time
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Houston, TX 77032 (Required)
Ability to Relocate:
- Houston, TX 77032: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $26