Administrative Assistant

Position Summary:

The Executive Office Administrator provides high-level administrative support to the CCO and President of North America. The role requires strong leadership skills and entrepreneurial instincts. This individual will be expected to act with self-direction, a collaborative spirit and an advanced level of social emotional intelligence.

The Executive Office Administrator will be responsible for supporting senior-level tasks and communications while optimizing time, efficiency, and focus. This role requires the ability to organize a busy calendar, and manage other projects, as assigned. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Must be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.

Major Responsibilities:

• Provide high-level administrative support to the CCO and President of North America and leadership team who move fast during the build of a rapidly growing company
• Provide support for project updates and communications including emails, reports, memos, presentations, internal and external communications
• Support the CCO and President of North America in taking over clearly defined operational and/or strategic projects and run those independently
• Provide support and oversight for special projects and initiatives
• Plan, coordinate and assist in leading meetings and workshops
• Ensure preparation, coordination and facilitation of meetings; develop objectives and agenda and disseminate key outcomes decisions and actions to relevant stakeholders
• Build a thorough understanding of all key support functions and apply that knowledge to effectively manage strategic and tactical initiatives consistent with objectives
• Maintain executive appointment schedule by planning and scheduling meetings and conferences
• Track and prioritize projects, perform supporting research, and effectively communicate on project needs and status
• Execute special or continuous research and data analysis
• Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
• Assist/administer corporate communications
• Maintain executive confidence and protect operations by keeping confidential information
• Serve as a liaison to, among, and between the President, all company staff, landlord, and building personnel
• Assist in creating reports and presentations
• Manage multiple projects at a time, as needed
• Other administrative duties as assigned
• Adhere to the letter and spirit of the Company’s Code of Conduct and all other company policies.

Skills and Experience:

• Experience of working in a fast-moving, dynamic, growth company environment – exposure to a life sciences environment would be a positive
• Strong project management skills
• Strong strategic and analytical thinking skills
• Excellent time management skills.
• Excellent written and spoken communication
• Advanced Proficiency in Outlook, Excel, Word, PowerPoint and Concur
• Business and financial acumen, with excellent numeracy and strong commercial perspective & instinct
• Proactive and highly collaborative
• Ability to think broadly, while also focusing on the details
• Proven ability to work in a matrix organization – exposure to a small global matrix organization would be a positive
• Be willing to work long and unpredictable hours and travel with the US and internationally if required

Qualifications:

• Bachelor’s Degree or higher
• Ability to commute to office in Morristown, NJ 5 days per week
• Ability to work during normal business hours on weekdays, and be available for assistance during off hours on the weeknights and weekends on occasion
• Entrepreneurial and willingness to “roll up sleeves”
• Self-motivated & self-sufficient, ability to take initiative on projects
• Eager to learn and work as part of a collaborative team
• Extremely computer savvy. Strong familiarity with Microsoft Office and SharePoint
• Excellent written and verbal communication skills
• Have an outgoing and creative personality
• Flexible, a natural problem solver and understands the needs of a growing business
• Problem Solver – Quantitative Aptitude, Logical Reasoning
• Experience creating systems, processes and procedures
• While performing the duties of this job, be able to talk and hear.
• The position requires working on a computer for significant periods of the day

Salary : $90,000