Project Manager

Purpose Of Job

Under the limited supervision of the Public Works Director, performs professional level work related to the planning, organizing, budgeting, and management of District capital improvement projects and in-house repair and rehabilitation projects for the Public Works Department. This position is responsible for execution of all project phases, from planning to closeout of each project, to ensure compliance with all City, County and State standards and regulations. This includes, but is not limited to engaging, supervising, and managing design consultants and construction contractors; development of bid specifications; construction management and contract administration for capital projects and for in-house repair and rehabilitation projects. Work requires considerable latitude in the use of initiative and independent judgment. Seeks technical guidance on unusual or complex problems or issues; reviews work for completeness and accuracy.

Responsibilities and Reporting During an Emergency Situation: Employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Duties And Responsibilities

• Performs professional engineering level work in the office and field in connection with typical municipal capital projects such as roads and pavements, storm drainage systems, buildings, and various other civil engineering activities
• Performs all aspects of project management for projects; develops plans, detailed project scopes, technical specifications, and cost estimates; prepares permit applications to obtain all necessary permits; prepares contract documents and bid packages.
• Coordinates projects with other Departments and/or Government entities.
• Identifies and develops scope and budget for new projects; assists in development of Capital Improvement Program.
• Reviews, prepares, and oversees project cost estimates and budgets.
• Works with District staff to solicit projects for bid; reviews and evaluates bid proposals; checks references; makes recommendations on award.
• Obtains price quotes from contractors, manufacturers, and suppliers.
• Monitors and directs public construction projects including preparing bid documents, specifying construction materials and standards, contractor selection, preparing Board agendas and resolutions, project planning and scheduling, and supervising the construction of projects from design through completion to ensure quality and compliance with program standards.
• Schedules and conducts meetings with contractors, consultants, utility company representatives and other appropriate staff to ensure that all parties understand their specific areas of responsibility during the preconstruction and construction phases of projects.
• Ensures that contractors comply with all Gateway Services CDD requirements prior to construction (i.e. contracts and insurance requirements).
• Performs construction management for projects; issues work authorizations; reviews and approves construction schedules, products submittals, shop drawings, testing results, change order requests, and invoices; performs construction inspections; coordinates with other staff and contractors; ensures compliance with contract documents and regulations; ensures timely deliverables; oversees project budgets.
• Performs construction management administrative functions such as developing and maintaining a project status tracking log and preparing memos, letters, reports, meeting minutes, etc.
• Plans, schedules and oversees all on-site project activities; performs progress inspections of construction activities to ensure quality and conformance with approved designs, specifications and applicable codes and standards.
• Identifies and resolves project issues; ensures that projects progress on schedule and on budget.
• Consults with consultants and appropriate staff on problems with design and construction; makes recommendations for problem resolution.
• Responds to and resolves public inquiries and complaints. Investigates issues identified by residents, Public Works personnel, engineers, or other staff; evaluates technical issues; researches and evaluates multiple solutions.
• Follows standards and procedures for substantial completion and final acceptance of Projects.
• Writes and administers grants; completes all required documentation and requirements during the different phases of projects.
• Receives, reviews, prepares and/or submits various records and reports including billing invoices, job applications, vehicle reports, budget documents, technical reports, payroll reports, monthly reports, work orders, flow charts, performance appraisals, requisitions, progress reports, memos, correspondence, etc.
• Executes various procurement responsibilities, including soliciting, reviewing, and approving vendor proposals; reviews and approves vendor invoices and contractor pay applications.
• Perform contract management for the Public Works Department for various services and functions as designated.
• Provides technical assistance to various Departments/Staff
• Responds to and resolves issues and inquiries from the public and participates in public meetings as required.
• Performs other duties as assigned.