Job Description
Position : HR / Payroll Administrative Assistant
Summary : The HR / Payroll Administrative Assistant is an integral member of the Gateway Studios & Production Services HR team. This role will have an emphasis in the daily transactional duties including payroll and providing administrative support. The HR Administrative Assistant serves as a reliable source of information and point of contact for employees, promptly answering questions regarding payroll, benefits, and app support etc. This role will report to the HR Director.
ESSENTIAL FUNCTIONS
Major Responsibilities
1. Payroll & 401k Processing / Compliance
- Administers / processes employee payroll bi-weekly for hourly employees and semi-monthly for salaried employees.
- Process Commissions
- 401k payroll submission / reconciliation and compliance
- Provide team member support with payroll questions, corrections, and updates.
- End of year processes assistance such as w2 previews for accuracy and 401k ERISA census data assistance.
2. Benefits Management
Accrual auditing and monitoringAnnual benefits open enrollment support.Assist with ACA data needs.Provide team member support and resources regarding benefit and 401k questions / needs.3. HR Support Services
Maintain all employee records in compliance with HIPPA laws.Assist HR Director with performance management- discipline / 90day / annual.Assist with monitoring and maintaining departmental email account / survey monkey / suggestion box and newsletter. Respond to employee questions and complaints in a timely professional manner- and escalating to HR Director as needed.Assist with EEOC reporting.Assist with BLS data reporting.4. Talent Management
Assist with recruiting activities including job description development / creation, placing / posting positions, social media outreach, sending correspondence, setting up / conducting interviews, and attending career fairs / community referral source activities.Coordinate and conduct all onboarding and offboarding.New hire I-9 compliance and auditing.5. Attendance
Attendance is an essential requirement for this position.6.. Any Other Duties as Assigned by Supervisor
To be determined by supervisor on a permanent or project basis.PREFFERED QUALIFICATIONS :
Education / Certificates :
Associate degree in business, human resources or related field required.Bachelor’s degree preferred.Experience :
Minimum 2 years of human resources experience obtained through full time work and or a combination of related internships / co-op experiences.Skills / Abilities :
Excellent organizational, analytical and communication skills.Ability to prioritize responsibilities in a fast-paced environment.Strong computer literacy and proficient in MS Office Software and HRIS Systems.Self-starter and ability to work independently and maintain confidentiality.Proficiency in administrative duties such as communications, data entry and record keeping.Understanding of Labor Laws and Compliances.HRIS experience and proficiency.PHYSICAL REQUIREMENTS :
Strength :
Occasional manual lifting, up to 10lbsOccasional pushing and pulling up to 10lbsManual Dexterity :
Sufficient manual dexterity to perform activities required under essential functions.Frequent light grasping and fine motor tasks (50-75% of shift).Coordination :
Ability to perform gross body coordination and hand-eye coordination tasks without instability.Mobility :
Ability to sit, stand, bend, squat, lift and move frequently during working hoursFrequent standing (10 - 25%)Occasional stair climbing and descending (up to 20% of shift)Vision :
Must be able to see or use prosthetics that will enable the senses to function adequately to assure that the essential functions of this position can be fully metHearing :
Must be able to hear or use prosthetics that will enable the senses to function adequately to assure that the essential functions of this position can be fully met.Speech :
Must be able to speak and write the English language in an understandable manner.GATEWAY CORE VALUES AND COMPETENCIES :
Gateway Vision :
To be an exemplar, purpose-built company led by industry leading professionals with a passion for the pursuit of excellence.Gateway Purpose :
Gateway provides our clients an exceptional working environment and customer service culture through the finest production support services and facilities in the world.Gateway Values :
G - Gracious : Treating others with respect, lending a hand whenever needed and saying thank you.A - Attentive : Operating with a sense of urgency, attention to detail and professionalism.T - Teamwork : Drawing upon the individual strengths of each other to work together toward a common vision.E - Ethical : Demonstrating honesty, integrity, trustworthiness and to have the character and courage to do what’s right - “Every Day in Every Way.”W - Work / Life Balance : Creating a culture where employee’s success is as important as our customers and our partners. At GSPS, success is the not the result of the amount but rather the quality of time we put into work.A - Accountable : Taking ownership of our actions and team performance while also admitting that sometimes we don’t have all the answers and need help from othersY - Yes-minded : Exploring ways to be innovative, overcoming roadblocks and creating an environment of yes.Client / Customer Focused :
Does whatever is necessary to meet the needs of the client / customer.Communicates Openly :
Communicates with clients, co-workers and vendors in an appropriate and effective manner.Self-Development :
Seeks out and pursues development opportunities for personal or professional growth (e.g., interpersonal skills, technical skills).Department Teamwork :
Demonstrates support for co-workers and team by offering assistance to others and taking responsibility for work that needs to be done.Training Compliance :
Timely and successful completion of ongoing training or education.Attendance and Scheduling :
Supports the team by demonstrating flexibility and reliability in availability and by complying with attendance and benefit time policies and procedures.
