What are the responsibilities and job description for the Finance Accounts Receivable Associate position at Gateway Technical College?

Salary : $25.69 - $28.55 Hourly

Location : Kenosha, WI

Job Type : Full-Time

Job Number : 25005

Division : Business Office

Opening Date : 01 / 23 / 2025

Closing Date : 2 / 9 / 2025 11 : 59 PM Central

SUMMARY

The primary responsibility of the Finance Accounts Receivable Associate includes, but is not limited to, generating invoice billings from multiple sources, accounts receivable reconciliations and all reporting related to billing.

This position will require an on campus in person presense until the selected candidate is p

This position reports to the Controller.

RESPONSIBILITIES

Process and Maintain Billing Records

Manage departmental billing processes, including creating, maintaining, and updating records.

Monitor account activity and follow up on past-due accounts to ensure timely payment.

General Ledger Analysis

Analyze and review general ledger accounts to ensure compliance with Generally Accepted Accounting Principles (GAAP) as well as state and district policies.

Accounts Receivable Reconciliation

Analyze and reconcile accounts receivable balances, identifying discrepancies and resolving issues promptly.

Timely Journal Entry Preparation

Prepare, review, and enter accurate and timely journal entries into the accounting system.

Additional Responsibilities :

Regularly review and optimize processes to eliminate redundancy and enhance overall efficiency.

Perform other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

WHAT YOU NEED TO SUCCEED IN THE POSITION

MINIMUM QUALIFICATIONS :

Associate degree or higher in accounting

3 years of recent occupational experience

Other required knowledge, skills and abilities :

Ability to apply accurate and effective data entry skills with advanced proficiency

Working knowledge of Microsoft Word, Microsoft Excel and google applications.

Ability to communicate effectively, both verbally and in writing, with diverse audiences at a foundational level.

Ability to demonstrate intermediate organizational skills to manage multiple tasks and priorities effectively.

Ability to demonstrate intermediate attention to detail in all tasks and responsibilities

SUPPLEMENTAL INFORMATION

DIVISION / LOCATION : Business Office / Kenosha COMP GRADE : 26

FLSA DESIGNATION : Non-Exempt

START DATE : ASAP

CONDITIONS OF EMPLOYMENT :

Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.

Employment is contingent upon an acceptable background

Flexibility is needed to accommodate day, evening and weekend student & business needs

Guide

Not ApplicableActivity is not applicable to this occupationOccasionallyOccupation required this activity up to 33% of the time (0 - 2.5 hrs / day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5 hrs / day)ContinuouslyOccupation required this activity more than 66% of the time (5.5 hrs / day) Physical Demands

Physical DemandsFrequency

Lift / CarryFrequencySittingContinuously

0 - 10 lbsFrequentlyStandingOccasionally

11 - 20 lbsOccasionallyWalkingOccasionally

21 - 50 lbsNot ApplicableReaching OverheadNot Applicable

51 - 100 lbsNot ApplicableReaching at or Below Shoulder LevelNot Applicable

Over 100 lbsNot ApplicableKeyboardingContinuously

StoopingNot Applicable

Push / PullYes / NoCrouchingNot Applicable

12 lbs or lessOccasionallyKneelingNot Applicable

13 - 25 lbsNot ApplicableCrawlingNot Applicable

26 - 40 lbsNot ApplicableClimbing Ramps or StairsNot Applicable

41 - 100 lbsNot ApplicableClimbing Ladders, Ropes or ScaffoldingNot Applicable

Over 100 lbsNot ApplicableDrivingNot Applicable

Traveling - overnight stay(s)Not Applicable

Hearing RequirementYes / NoCommunicating VerballyFrequently

One-on-one (in person)YesFar Visual Acuity : clarity to see 20' or moreNot Applicable

Group or conference (in person)YesNear Visual Acuity : clarity to see 20" or lessContinuously

TelephoneYes

Other SoundsNo Environmental Conditions

Working ConditionsFrequency

Noise Intensity LevelFrequencyHumidity : non-weather relatedNot Applicable

QuietFrequentlyExtreme Cold : non-weather relatedNot Applicable

ModerateOccasionallyExtreme Hot : non-weather relatedNot Applicable

LoudOccasionallyWorking OutdoorsNot Applicable

Very LoudNot ApplicableWetness : contact with water or other liquidsNot Applicable

Working Conditions

Working ConditionsFrequency

Working ConditionsFrequencyWorking in Close Proximity to OthersContinuously

Working interruptionsFrequentlyOpen Work SpaceContinuously

Stressful situationsOccasionallyWorking in a confined spaceFrequently

Exposure to offensive odorsOccasionallyExposure to a computer screen Continuously

Required uniform supplied by departmentNot Applicable

Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Gateway Technical College is an Equal Opportunity / Access Educator / Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply.

Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email compliance @gtc.edu or call 262-564-3062 to request a hard copy of the report.

MEDICAL INSURANCE (WCA Group Health Trust)

Hospital / surgical plan with major medical, effective first date of hire

United Healthcare Choice

In-Network : $1,000 Individual / $2,000 Family

Co-Pays : Office Visits : $20; Urgent Care : $30; Emergency Room; $200; MRI $100

Out-of-Network : $1,500 Individual / $3,000 Family, Office Visits - $40.00 Copay; then 80% coinsurance after deductible

Co-Insurance : In-Network 90 / 10 to Out of Pocket Max; Out-of-Network : 70 / 30 to Out of Pocket Max

Maximum Out-of-Pocket : In-Network : $1,500 Individual / $3,000 Family; Out-of-Network : $3,000 Individual / $6,000 Family

Pre-Taxed Premiums Per Pay Period (Twice a Month) : $76.48 Individual, $173.37 Family

Prescription drug plan - $0 copay for drugs on the Value Choice Drug list; Generic $10; preferred $25; non-preferred $50.

Vision & Hearing Exams : Benefits include annual vision exams and hearing tests.

Use of Gateway Employee Clinic - NO copays, NO deductible, and NO lab fee. Available to employee and family members on plan.

DENTAL INSURANCE (Delta Dental)

Effective first date of hire. Pre-taxed premiums per pay period : $3.50 Individual; $9.03 Family. Preventative covered 100%, other dental services covered at 80%.

VISION INSURANCE (Delta Dental)

Optional plan available to employees working 20 or more hours per week. Deduction taken monthly. Pre-taxed premiums per month. Materials Only Plan $4.91 Single; $12.22 Family. Comprehensive Plan $5.25 Single; $13.08 Family

SHORT TERM DISABILITY INSURANCE (The Standard)

Optional plan available to employees working 20 or more hours per week. Deduction taken biweekly.

LONG TERM DISABILITY INSURANCE (The Standard)

Ninety (90) day waiting period before benefits become payable. 66 2 / 3% of salary during period of disability to be reviewed by insurance company at the end of two years. Premium paid by District.

GROUP TERM LIFE INSURANCE & DISMEMBERMENT (SYMETRA)

1,000 of term life per $1,000 of income. Effective the first of the month following date of hire. Premium paid by District.

WISCONSIN RETIREMENT SYSTEM

The employer pays 6.5% and the employee pays 6.5% of the shares. Normal retirement benefits are based on a formula for retirement at age 65.

IRS SECTION 125 PLAN (Employee Benefits Corp.)

Employee can put pre-tax money into an account to be used toward medical / day care expenses - Flexible Spending Account. Maximum $2,850 for medical; $5,000 for childcare.

TAX DEFERRED ANNUITY : 403b or 457 are available on a voluntary basis.

HOLIDAYS : 11 paid holidays per year

CAMPUS SHUT-DOWN : The campus will be closed between Christmas & New Year's Day.

SICK LEAVE : 12 days per year cumulative to 180 days.

PART-TIME EMPLOYEES :

Part-time employees working 20-39 hours per week will receive pro-rated benefits based on hours worked.

Part-time employees working 19 hours, or less, per week will receive holiday pay based on the amount of hours worked in the prior quarter and participation in the Wisconsin Retirement System.

VACATION

Non-Faculty Exempt Employees Non-Exempt Employees

Years of Service Vacation Days (per year) Years of Service Vacation Days (per year)

0-1 1.67 prorated days per month 0-1 1 prorated day per month

1-9 20 1-4 12

10-14 23 5-9 17

15 25 10-14 18

15-19 20

20 25

SICK LEAVE

12 days per year cumulative to 180 days.

TUITION REIMBURSEMENT

Refer to Employee Handbook.

Effective 07 / 01 / 18

Revised 07 / 01 / 22

Do you possess an Associate Degree in Accounting or higher?

Do you possess at least 3 years of recent occupational experience?

Please provide brief details of your recent occupational experience.

I understand and acknowledge that Gateway does not provide relocation assistance for employment. If I am offered and accept a position with Gateway Technical College that requires me to relocate, I plan to incur those expenses myself.

I will incur expenses of relocation or i will not need to relocate.

I am no longer interested in the position

I understand that Gateway does not offer visa sponsorship and acknowledge that i do not now nor will I require sponsorship for employment in the future.

I do not now nor will I in the future require visa sponsorship

I currently require sponsorship for employment

I will require visa sponsorship in the future.

Which of the following best applies to your employment status with Gateway Technical College? (check one)

I am not now nor have I ever been an employee of Gateway Technical College.

I am currently a permanent full time employee

I am currently a permanent part time employee.

I am currently a casual or student worker.

I am currently an adjunct faculty employee.

I am a current Limited Term employee.

I was previously employed at Gateway Technical College in the past.

Which one of the following best applies to you?

I am related either by blood or by marriage to a Board of Trustees Member.

I am related either by blood or by marriage to a Current Gateway Employee.

None of the above.

Required Question

Salary : $26 - $29

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