GRANT & PROJECT ACCOUNTANT

Description

Title of Position:                                 Grant & Project Accountant

Location:                                             Gateways Hospital-Glendale

Exempt/Non-Exempt:                         Exempt

Union/ Non-Union:                             Non-Union

Supervisor:                                         Assistant Controller

Gateways Hospital and Mental Health Center, located in Los Angeles, is a non-profit organization that provides an array of comprehensive mental health services for Children, Adolescents, Transitional Aged Youth, and Adults suffering from mental illness in the Greater Los Angeles area. The organization consists of a standalone fifty-five (55) )-bed hospital and six outlying outpatient facilities that have anywhere from fourteen (14) beds to one hundred and thirty-four (134) beds. The organization has approximately four hundred (400) employees.

SUMMARY OF POSITION
The Grant & Project Accountant is responsible for the financial oversight and management of grants and capital projects, ensuring compliance with applicable laws, regulations, and organizational policies, also ensuring the proper allocation, tracking, and reporting of capital expenditures. This role involves tracking and managing the financial aspects of grants, including budgeting, forecasting, reporting, and auditing. The Grant & Project Accountant will work closely with project managers, stakeholders, and external auditors to ensure the financial integrity of the projects and adherence to the grant terms.

ESSENTIAL DUTIES

• Grant Financial Management:
  • Prepare and manage project budgets, ensuring proper allocation of grant funds.
  • Monitor spending and ensure that costs are within approved budgets.
  • Ensure all expenditures comply with grant guidelines, restrictions, and regulations.
  • Maintain accurate records for each grant, including expenses, payments, and invoices.
  • Prepare and submit timely financial reports to grant funders as required by the terms of the grant agreements.
• Project Accounting:
  • Maintain detailed financial records for each project, tracking expenses, revenues, and progress against budget.
  • Perform cost tracking and analysis of projects to identify discrepancies and variances from the budget.
  • Assist project managers in interpreting project financials, identifying potential risks, and providing solutions.
  • Prepare monthly, quarterly, and annual financial statements for project-related activities.
• Compliance and Reporting:
  • Ensure compliance with internal policies and external regulations related to grants and projects.
  • Assist with audits of grant-funded programs and provide necessary documentation and support to auditors.
  • Ensure that all grant reports, including both financial and progress reports, are prepared in accordance with funder requirements.
  • Keep up to date with federal, state, and local regulations as they pertain to grant management and project accounting.
• Financial Analysis and Forecasting:
  • Provide financial analysis and forecasts for ongoing and upcoming projects and grants.
  • Monitor and report on project and grant variances and recommend corrective actions.
  • Assist with financial planning for future grant opportunities and project proposals.
• Collaboration and Communication:
  • Work closely with program managers, project teams, and external stakeholders to ensure that financial processes are followed, and grant funds are being used appropriately.
  • Communicate effectively with internal teams and external partners regarding project financial status and changes.
• Reconciliations:
  • Reconcile projects and grant accounts on a regular basis, ensuring accuracy of financial records.
  • Ensure all financial transactions are properly documented and classified according to funder requirements.
• Performs other additional tasks as directed.

ESSENTIAL SKILLS

•  Technical Skills:
  • Proficiency in accounting software and experience with Blackbaud NXT is desirable.
  • Strong MS Excel skills for data analysis and reporting.
  • Familiarity with grant management systems and financial reporting tools.
• Knowledge:
  • Strong understanding of accounting principles and practices, including financial reporting, budgeting, and cost allocation.
  • Knowledge of applicable grant regulations is desirable (e.g., OMB Circulars, 2 CFR 200).
• Communication Skills:
  • Strong written and verbal communication skills.
  • Ability to effectively communicate complex financial data to non-financial stakeholders.
• Attention to Detail:
  • High level of accuracy in financial record-keeping and reporting.
• Problem-Solving:
  • Strong analytical skills and ability to resolve financial discrepancies.
• Time Management:
  • Ability to manage multiple projects simultaneously and meet deadlines.

Preferred Skills:

• Experience with audit processes and working with external auditors.
• Familiarity with nonprofit accounting principles or government grant accounting standards.
• Strong organizational skills and the ability to work independently.

Qualifications

EDUCATION & CERTIFICATES

Minimum Education Required:

• Bachelor’s degree in accounting, finance, or a related field

Desired Education:

• Master’s degree or CPA

EXPERIENCE/QUALIFICATIONS

Minimum Experience Required:

• At least 8-10 years of experience in accounting or finance, with a focus on project management, cost accounting, product line analysis, or a similar field

Desired Experience:

• Experience with healthcare or nonprofit grants

REQUIREMENTS

• Must pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Community Care Licensing (CCL) background clearance.
• Valid California Driver’s license.
• TB clearance.
• Driving record acceptable for coverage by Gateways insurance carrier.
• Fire and Safety Training*.
• Crisis Prevention Institute Training (CPI)**

* Note: If indicated certifications/licenses are lacking, they must be obtained within 180 days of hire.

**Training needs to be completed within 30 days from the date of hire on a designated date provided by onboarding.  Staff need to be certified at the commensurate level for their role to perform their job duties (staff will be taken off the schedule if certification is not achieved).

PHYSICAL REQUIREMENTS

• To perform this job you must be able to carry out all essential functions successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.
• Employee will be required to lift and/or move unassisted up to 25 pounds.

Salary : $90,000 - $100,000