Junior Accountant

We are looking for ambitious and talented people to join our team!

POSITION SUMMARY:                 

We are seeking an experienced Junior Accountant to join our corporate accounting team headquartered in Miami. This role will have plenty of exposure and interaction with many departments and management with excellent opportunities for growth. This role is responsible for maintaining and updating accounts payable records, ensuring data integrity and confidentiality (3 way matching). Record invoices, handle payments, track expenses, and ensuring financial records are accurate, up-to-date, and ready for audits.

SUPERVISION RECEIVED AND EXERCISED: 

Receives direct supervision from the Vice President of Accounting; may assist other departmental employees in the performance of the job functions. Does not supervise any other position(s). Frequently exercises discretion.

DUTIES AND RESPONSIBILITIES: 

• Ensuring all invoices are coded to the correct GL accounts.
• Ensuring all GR’s match prices, quantities received with invoices received.  
• Verify GL Accounts and post invoices.
• Receive and verify invoices and requisitions for goods and services.
• Ensuring all vendor inquiries are handled efficiently and to the vendor’s satisfaction and that all internal inquiries are handled efficiently and to the customers satisfaction.
• Reconciling vendor statements on a recurring basis.
• Mastercard Reconciliations every 2 weeks.
• Help to ensure paperwork is entered in a timely manner – including purchase orders and invoices.
• Assisting with reconciliation/review of accounts payable.
• Prepare checks for mailing.
• Maintain listing of accounts payable.
• Maintain updated vendor files.
• Contributes to team effort by accomplishing related results as needed.
• Reconciliation of accounts.
• Monitoring suppliers account details for non-payments, delayed payments and other irregularities.
• Maintain accounts payable customer files.
• Investigate and resolve suppliers queries.
• Communicating with suppliers via phone, email, mail or personally.
• Reconcile supplier statements related to our financial transactions.
• Performed administrative support functions.
• Other duties as assigned.

QUALIFICATIONS/REQUIREMENTS: 

• Bachelor's degree with a concentration in Accounting.
• Minimum 3 - 5 years of professional accounting experience.
• Experience with ERP systems preferred.
• Knowledge of accounting software, Peachtree and SAP highly preferred. 
• Knowledge of local, state, and federal laws regarding accounting, finances and taxation.
• Strong customer service, negotiating, analytical, verbal and written communication skills. 
• Exceptional organizational skills and attention to detail and the ability to manage deadlines effectively within a fast-paced environment.
• Results-oriented.
• Attention to detail, adept problem-solver, teamwork ethic, professional and ability to follow instructions.
• Must have expert level Microsoft Office Excel skills.
• Must speak fluently English and Spanish. 

PHYSICAL/MENTAL REQUIREMENTS: 

• High energy level, comfortable performing multifaceted projects in conjunction with normal activities.
• Should possess basic mathematic skills.
• While performing the duties of this job, the employee is regularly required to sit, stand and walk as needed.
• The employee frequently is required to talk and/or hear.  
• The employee is interchangeably required to sit, stand and walk.  
• The employee must occasionally lift and/or move up to 20 pounds.  
• Ability to communicate (read and write) effectively in a business environment.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Ability to exercise independent judgment in determining tasks within work environment. 
• Must be able to work additional hours as needed.

WHAT YOU'LL GET WHEN YOU JOIN THE GAUMARD FAMILY: 

• Competitive Pay.
• Full health benefits (medical, vision, dental).
• Paid Time Off (PTO).
• 11 Paid Holidays.
• Retirement plan with 100% employer match up to 5% of employee's contribution.
• Satisfaction knowing that you have joined a long-standing company.

Hours: Monday to Friday 8:00 AM to 4:30 PM must be willing and able to work some Saturdays or stay beyond scheduled shift if needed to meet business demands.

The above job description supersedes all previous descriptions. This job description is intended to be a tool to describe the primary purpose of the job and the KEY duties and responsibilities. This description does not state or imply that the functions listed above are the only tasks to be performed by the employee occupying this position. Management has the right to add to or change the job responsibilities at any time.

Equal Employment Opportunity Statement:   Gaumard Scientific is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Gaumard Scientific is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gaumard Scientific are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Gaumard Scientific will not tolerate discrimination or harassment based on any of these characteristics. Gaumard Scientific encourages applicants of all ages. Gaumard Scientific will provide reasonable accommodation to employees who have protected disabilities consistent with local law.