What are the responsibilities and job description for the Gavilan College is hiring: Director, Library, Learning Resources, and Distance E position at Gavilan College?

Definition

Under the direction of the Vice President of Academic Affairs, the director will provide vision, leadership, and overall management to the Learning Resources unit and the district's online learning initiatives. The Learning Resources unit comprises academic and support services, including library, distance education, testing, tutoring, and instructional design. The primary goal of Learning Resources is to promote increased student success by applying technology, training, and services that strengthen teaching and learning throughout the college.

Distinguishing Characteristics

THE IDEAL CANDIDATE : The ideal candidate possesses a master's degree in library science or a related field and a proven track record of progressively responsible leadership in academic libraries or similar settings. They demonstrate a deep commitment to equity and inclusion, reflected in their experience fostering diverse and inclusive learning environments and actively promoting equitable access to resources and opportunities for all students and faculty. This commitment is further evidenced through a history of successful collaboration with diverse stakeholders, including faculty, staff, administrators, and community members, to achieve shared goals. Proficiency in managing educational technology, developing and implementing innovative programs, and working collaboratively within a shared governance structure are essential. Strong budgeting and planning skills and experience in distance education (DE) and Open Educational Resources (OER) initiatives complete the qualifications of an exceptional candidate dedicated to advancing student success through accessible and equitable learning resources.

Essential Duties

Plans, organizes, controls, directs, and advocates for designated operations, activities, programs, and services of the Library, Distance Education & Learning Resources Programs; assists in establishing and maintaining department timelines and priorities; ensures related activities comply with established standards, requirements, grant specifications, laws, codes, regulations, policies, and procedures.
Selects, trains, motivates, and directs the Library, Distance Education & Learning Resources programs personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
Coordinates and directs communications, personnel, resources, curriculum, schedules, and information to meet the instructional needs of the Library, Distance Education & Learning Resources Programs and enhances the educational effectiveness of assigned programs and services.
Works collaboratively with faculty to develop new course curricula as needed to grow enrollment and offer new learning pathways to fulfill community needs.
Participates in district Curriculum Committee meetings to assist with course and program development issues related to distance learning and OER degree pathways.
Facilitates and supports colleges in the California Virtual Classroom Online Education Initiative (CVC-OEI) participation and / or similar programs.
Works collaboratively with the college’s shared governance bodies, academic affairs, student services, administrative services, and other college and District entities to implement and maintain an effective distance learning structure and program.
Provides support for deans training for online teacher evaluation in accordance with approved evaluation forms.
Participates in the development, management, and administration of the department’s annual planning and budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; and implements adjustments as necessary.
Provides administrative leadership and long-range planning.
Coordinates programs and activities.
Promotes and increases faculty and student use of the Library, Distance Education & Learning Resources programs.
Assures adequate resources and personnel to meet the needs of assigned departments and programs; directs related procurement and purchasing functions; initiates personnel transactions such as hiring activities as appropriate; coordinates and directs activities to assure proper facilities usage and access.
Oversees the development and delivery of library reference, circulation, and instructional services, including Library courses, workshops, digital learning objects, and library orientation programs.
Coordinates and supports initiatives promoting affordability and equity of instructional materials, including the utilization of Open Educational Resources (OER), Zero Textbook Cost (ZTC), Low Textbook Cost (LTC), and other tools made available through the Online Education Initiative (OEI).
Works with the DE Coordinator and the DE Committee to ensure the currency of the Learning Management System (LMS) through ongoing research and evaluation of tools, participation in professional networks, and user feedback.
Monitors and recommends solutions for the department’s physical facilities, security, and technologies.
Assists and supports the Head Librarian and the DE Coordinator to complete local, state, and national library and distance education surveys.
Contributes to the overall quality of the programs’ services by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the VPAA.
Maintains current knowledge of educational trends, innovations, and practices, as well as local, State, and federal programs, laws, codes, regulations, and pending legislation related to assigned departments, programs, and activities; modifies programs, instructional and student support activities, policies, and procedures to meet State and federal requirements as needed.
Provides technical information and assistance to the VPAA regarding instructional and student support services, activities, needs, and issues; assists in formulating and developing policies, procedures, and programs.
Reviews outcomes, including student learning outcomes (SLO) and assessments; advises department faculty and staff and provides feedback; provides technical training to the faculty and staff of the program on outcomes development and assessment procedures and guidelines; develops and updates reports tracking the status of curriculum, SLO, and assessment for its courses and programs.
Provides consultation and expertise to administrators, faculty, staff, students, outside agencies, and others concerning program operations and activities.
Coordinates the SLR programs, services, and communications among administrators, faculty, staff, other programs and departments, outside agencies, governmental agencies, students, and the public; establishes and maintains partnerships supporting program activities.
Conducts various analytical and operational studies regarding Programs and programmatic activities; prepares comprehensive technical records and reports; identifies alternatives; and makes and justifies recommendations.
Attends and participates in professional group meetings, various District committees, and advisory boards.
Stays abreast of new trends and innovations related to the area of assignment.
Maintains and directs the maintenance of working and official departmental files.
Prepares, reviews, and presents reports, various management and information updates, and reports on special projects as related to the department programs.
Responds to complex and sensitive student and faculty inquiries and complaints and assists with resolutions and alternative recommendations.
Provides a working and learning environment free from prohibited discrimination, harassment, and retaliation (DHR), as provided by applicable law and District policies. Attends district-mandated DHR training and participates in DHR investigations as directed. Prevents discrimination, harassment, and retaliation against individuals who bring these complaints forward by recognizing and reporting possible incidents to the Director of Equal Employment Opportunity Programs in Human Resources.
Oversees and supports the program review, planning, and assessment of Distance Learning and contributes to the Educational Services and Strategic Planning program review and five-year plan.
Performs other related duties as assigned.

Minimum Qualifications, Education, and Experience

Knowledge of :

Academic library policies and procedures.

Emerging technologies and trends and their impact on traditional instruction, online instruction, library materials, and library services.

Planning and implementing technological innovations.

Distance education curriculum development, instructional design, and the role / function of underlying technological platforms and tools that support instruction and learning.

State and federal regulations about distance education.

Best practices in enrollment management as applicable to the department programs.

Administrative principles and practices, including goal setting, program development, implementation, and evaluation.

Budget development, administrative practices, and organizational and management.

Practices applied to analyzing and evaluating projects, programs, policies, procedures, and operational needs.

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and staff training in work procedures.

Principles, practices, procedures, and techniques involved in developing, implementing, and evaluating curriculum standards and instructional programs, services, plans, strategies, processes, systems, projects, courses, goals, and objectives.

Curriculum standards, requirements, assessments, instructional techniques, and strategies related to Library & Learning Resources program functions, programs, and services.

Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned programs, projects, and operations.

Methods and techniques for developing presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.

Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.

Modern office practices, methods, and computer equipment and applications.

English usage, spelling, vocabulary, grammar, and punctuation.

Techniques for effectively representing the District in contact with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Maintaining relationships with program-related vendors.

Techniques for providing high customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages and socio-economic and ethnic groups.

Ability to :

Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.

Develop and implement culturally responsive, flexible, and inclusive learning program operations that support access and equitable student outcomes by promoting accessible design and use of technology in all learning modalities.

Provide administrative and professional leadership and direction for the department and the District.

Prepare and administer large and complex budgets; cost-effectively allocate limited resources.

Ensure institutional compliance with applicable federal, state, District, and accreditation standards, policies, and regulations related to distance education; evaluates and communicates the impact of potential legal or regulatory changes to the District and colleges.

Plan, organize, direct, and coordinate the work of professional and technical personnel, delegate authority and responsibility.

Select, motivate, supervise, and evaluate staff work and train staff in work procedures.

Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

Effectively administer various departmental programs, projects, and administrative activities.

Effectively represent the District and the department in meetings with various educational, business, professional, regulatory, and legislative organizations.

Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

Establish and maintain a variety of filing, record-keeping, and tracking systems.

Organize and prioritize various projects and multiple tasks effectively and on time; organize work, set priorities, and meet critical deadlines.

Operate modern office equipment, including computer equipment and specialized software applications programs.

Communicate effectively in person, over the telephone, and in writing.

Understand the scope of authority in making independent decisions.

Review situations accurately and determine the appropriate action using judgment according to established policies and procedures.

Establish, maintain, and foster positive and effective working relationships with those contacted during work.

Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of students.

Other Requirements : A valid California driver's license.

ILLUSTRATIVE EDUCATION AND EXPERIENCE : A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to :

A master’s degree in library science or library and information science (or the equivalent) and a history of increasing supervisory responsibilities.

Desirable Qualifications :

Three or more years in a management position related to one or more programs.

Instructional experience integrating learning resources into the curriculum.

Experience in managing educational technology.

Knowledge of principles and practices in academic library programs and services administration.

WORKING CONDITIONS : Duties are primarily performed in an office environment at a desk or at a computer terminal or in meetings. Incumbents are subject to frequent contact in person and on the telephone with academic and classified staff, management personnel, students, and the public. May require travel to other offices or locations to attend meetings and conduct work.

PHYSICAL DEMANDS : Typically, must sit for long periods, use hands and fingers to operate a computer keyboard, see clearly to read normal and fine print, speak clearly and distinctly to provide information in person or on the telephone, hear and understand voices over telephone and in person, and regularly lift, carry and / or move office objects.

NON-DISCRIMINATION : Gavilan College is an equal opportunity / affirmative action / Title IX / Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823.

APPLICATION PROCESS :

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It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges , published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency. (Download PDF reader)

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing . Note : Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email : support@governmentjobs.com if you need help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

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