What are the responsibilities and job description for the Construction Project Coordinator position at GBA Builders?
Construction Project Coordinator
GBA Facility Services is dedicated to building the critical environments common in the pharmaceutical, biotech, mission-critical, and other regulated industries. We provide pre-construction consulting, general contracting, design-build, and construction management at-risk services. GBA Facility Services is headquartered in Lenexa, Kansas with field offices throughout the United States.
We are currently looking for a highly organized individual who has a strong attention to detail to support our team. This individual will work on a wide variety of job responsibilities supporting multiple project managers as well as executive management. This position will act as a coordination hub for the department assisting multiple staff members and helping to ensure all parts and pieces are managed to deadlines. The ideal candidate will have a positive customer focus assisting both internal employees and external clients. An individual with a can do attitude is essential to creating and maintaining a positive work environment. If you see yourself thriving in a position like this, we encourage you to apply!
Responsibilities:
- Provide project accounting support to Project Managers
- Support Executive Leadership Staff
- Assist Project Managers with project estimates, proposals, and sub-consultant contracts by offering editing and accuracy reviews.
- Maintain and update contract documents in AIA software
- Organize procedures to maintain office efficiency and quality of documents, reports, letters, and specifications.
- Manage project documentation controls submittals, RFIs, proposal requests, etc.
- Proficient with tracking and reporting of Certified Payrolls, both for internal staff as well as with subcontractors and vendors.
- Assist with various office administration tasks as needed including, answering calls, coordinating group meetings, office events, conference registration coordination, travel arrangements, etc.
- Coordination of licensing and registrations
- Manage field staff per diem paperwork
- Plan and coordinate company engagement events and initiatives
- Track and maintain office supplies
- Complete expense reports for company card usage
- Other duties as assigned
Requirements:
- At least 5 years of experience required
- Associate or Bachelors degree preferred
- Project cost accounting knowledge
- General ledger cost accounting experience preferred
- Proficient use of Microsoft Office, including Excel, Word and Power Point
- Ability to learn and acquire proficiency in construction specific software such as Viewpoint Spectrum, etc.
- Strong mathematical aptitude
- Detail oriented with ability to manage multiple projects at the same time
- Ability to compose, edit and proofread documents
- Excellent communication skills, both verbal and written