Project Finance Analyst

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

DEPARTMENT OVERVIEW

Project Finance and Grants provides financial and grants management oversight of funding for productions and restricted projects. The department is responsible for reviewing production and grants budgets, project financial monitoring, grants management and administration, and compliance for a portfolio of more than 300 grants and approximately $350MM in restricted funding for projects.

JOB OVERVIEW

Under the supervision of the Assistant Director, the Project Finance Analyst is primarily responsible for end-to-end financial and grants management functions for a portfolio of projects. The Analyst serves as the main point of contact with production and business units and facilitates, supports and manages the pre-award and post-award functions for restricted funding from private foundations, PBS, CPB and federal prime and subrecipient proposals.

End-to-end responsibilities for Analysts include reviewing project budgets, understanding submission guidelines, identifying areas of potential concern or conflict with terms and conditions, and with some funders, the actual submission of proposals, setting up funds and project codes in the grants system, allocating expenses as appropriate based on funder restrictions, reviewing and reconciling project reports, managing the process for award amendments, identifying areas of conflict with terms and conditions, preparing and submitting federal cash requests, and helping track program deliverables and project billing.

Analysts also work with the Grants Financial Analyst to ensure that funding is properly accounted for in the General Ledger and help support the foundation’s annual audit. As a member of the team, this role is expected to work both collaboratively and independently and have the skills and experience to make decisions independent of direct oversight in light with the guiding principles of the department and the law.

RESPONSIBILITIES

• Represent the Project Finance department as a partner and collaborator with production and business units to facilitate the smooth operations and management of restricted funding. This generally includes participating in meetings with the units, addressing any funder’s or business unit’s questions or concerns about restricted funding, and applying WGBH policies as they relate to restricted funding.

• Review terms and conditions and any other grant requirements highlighting areas that may affect project scope of work, timeline, compliance needs, or the organization’s or unit’s acceptance of an award prior to submission; this may include making decisions on behalf of the department on how to proceed in the proposal.

• Manage and support the proposal submission process as needed: identify and establish internal and external deadlines; help build, review and comment on budgets, cash flows, and payment schedules; coordinate and collect additional or external documentation for submission; gather, prepare and review all documents prior to submission; confirm and ensure additional reviews of proposals have been done.

• Manage and support the post-award process: maintain award records, monitoring program and financial progress against deliverables, review financial reports, allocating expenses, coordinates and manages award amendments with unit and Legal, work with the Grants Financial Analyst and Accounting on properly accounting for grant receivables and expenses.

• Using his/her knowledge and experience, works independently to respond to internal and external funding or grants management questions.

• Manage departmental functions and help drive department policies and initiatives throughout the team and assigned units.

• Provide audit support as needed for the year-end financial statement, Uniform Guidance Single Audit and others, if necessary.

SKILL SET

• Possess strong analytical, technical, communication, interpersonal and organizational skills.

• Ability to manage multiple projects and deadlines simultaneously, accurately, and quickly.

• Ability to master use of GBH enterprise-wide systems (Workday, PFAT, PIM, Adaptive).

• Ability to keep attention to detail simultaneously with attention to the larger component parts.

• Ability to produce accurate and timely work products when working under pressure.

• Ability to maintain confidentiality and exercise appropriate discretion with information.

• Knowledge of financial/accounting systems is preferred although not required.

EDUCATION EXPERIENCE

Bachelor’s degree required or equivalent experience, and at least 3 years of related experience. Experience with Excel a must.

#LI-AMZ

GBH is an equal opportunity employer. The community and audience we serve is diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment or promotion on the basis of race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, handicap or disability, veteran or military status, political belief, pregnancy, genetic information or any other characteristic protected by law.