Administrative Specialist

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Overview: The Administrative Specialist provides site-specific administrative support for Delta 8 training activities, managing scheduling, tracking, and reporting tasks. This role ensures accurate documentation and compliance with Delta 8 processes for ~76 (Schriever), ~24 (Point Mugu), or ~90 (Fort Detrick) personnel, supporting ~14 SATCOM Fundamentals (SF) instances and 4 Instructor Review Boards (IRBs) annually per site.

Responsibilities:

• Schedule and deconflict classrooms, exercises, SF training, and IRBs using MS Teams/SharePoint.
• Track and report student/instructor status via PEX, including spot checks and certificate issuance.
• Complete daily PEX grade sheets and maintain AF Form 4419s for training completion.
• Prepare monthly deliverables: Student Feedback Reports (A002), Instructor Progress Reports (A003), and After-Action Reports (A004) using Delta 8 templates.

Qualifications:

• Associate’s degree in administration, business, or a related field (or equivalent experience).
• 2 years of experience in administrative support, ideally in a training or military environment.
• Knowledge of PEX usage (tracking/reporting), Delta 8 scheduling/reporting processes, and documentation standards.
• Proficiency in PEX, MS Teams/SharePoint, MS Excel (for feedback reports), MS Word (for reports), and Adobe Acrobat (for submissions).
• Detail-oriented with strong organizational and multitasking skills.

Clearance Requirement: Must possess and maintain a Top Secret (TS) clearance with Sensitive Compartmentalized Information (SCI) eligibility.