Document Controller I

POSITION OBJECTIVES

The primary focus of this position is to support the development, maintenance, and implementation of EXMAR Offshore's File Management System (FMS), and any interfaces that might be required between the FMS and external document control and file management systems. A Document Controller must be able to work well within a multi-disciplinary team, and be able to prioritize and multi-task while supporting multiple projects.

RESPONSIBILITIES

Typical Document Controller responsibilities include :

• A thorough understanding of the FMS, including document numbering, naming, and filing
• Educate and guiding project team members regarding the FMS, and reinforcing the implementation thereof
• Support the Quality Management System by ensuring that project documents and deliverables have been annotated with correct FMS data
• Understand how a range of technical documentation from external sources must be organized in accordance with the FMS
• Maintain Plan Status (a record of project deliverables), External Document Register (EDR, a record of external documents received for a project), Internal Document Register (IDR, a record of internal forms, templates, plans and procedures) documents
• Provide document control for an entire project
• Prepare office for de-mobilization of all shipyard, inspector and related office documentation.

COMPETENCIES

Hard competencies are learnable abilities that can be defined and measured in accordance with a consistent set of rules or expectations.

Soft competencies are less tangible and are instead dependent on an individual's personality, character, and interpersonal skills

successful Document Controller should possess the hard and soft competencies in the following table :

Hard Competencies Soft Competencies

Project Management software

for HSE, QMS, File Management, etc. systems

process

System

Hard Competencies Soft Competencies

within a Cost, Time, Resource (CTR) proposal

projects

QUALIFICATIONS