What are the responsibilities and job description for the Contracts Administrator position at GCON Management Company LLC?
Position Description:
The Contracts Administrator is a critical link between project management, legal, and financial teams, ensuring that all construction contracts and related documents are accurately prepared, reviewed, and executed. This position plays a vital role in overseeing contract compliance, managing amendments, and maintaining effective communication with clients, subcontractors, and vendors. A strong understanding of construction processes, excellent verbal and written communication, and a passion for driving high standards are key attributes of this role that create shared success across the organization.
The GCON Way:
GCON Inc. is headquartered in Phoenix, AZ and has a national reach, with permanent teams in Hillsboro, OR, Rio Rancho, NM, and Santa Clara, CA. We specialize in a wide range of project types, facilitated by highly specialized builders. GCON builds its advanced teams through robust career development training programs, a leadership development (LEADERS) program, and a diversity, equity, inclusion and belonging culture aligned with our value of Stewardship.
GCONs Core Values of Unconventional Thinking, Value Delivery, Set a New Standard, Continuous Improvement, and Stewardship bring GCON team members together to inspire opportunities and promote new ideas. Our people-centered ethos is evidenced through our strong Safety culture recognized for 2 consecutive years with the Highwire Platinum designation, as well as our employee recognition program, GCONs Greatest, which promotes daily teamwork and camaraderie that are central to a meaningful career.
Responsibilities:
- Assist in compliance and risk assessment in reviewing and issuing subcontract agreements and purchase orders.
- Assist in obtaining and issuing payment and performance bonds and releasing them upon project completion.
- Responsible for setting up all approved projects in CMIC/Textura after release from project team.
- Coordinate and work with Insurance Team, Project Accountants and Project Teams to resolve all contract related compliance issues.
- Order GCONs insurance certificate for all Owners contracts.
- Filing and managing Preliminary Documents.
- Assist in issuing all tax documents.
- Assist in the overview and management of the subcontractor onboarding/prequalification process.
- Assist in annual renewal maintenance of existing subcontractors.
- Collecting all documents related to subcontractor prequalification as well as coordinating timely management review of those documents by GCON Management.
- Assist in entering subcontractor information into appropriate insurance systems.
- Assist in maintenance of all subcontractor Non-Disclosure Agreements and Master Subcontract Agreement filings.
Skills/Qualifications:
- Min 2 years of relevant experience or an associates degree in a related field.
- Strong attention to detail, organizational skills, and excellent communication skills.
- Ability to work in the North Phoenix Office 7 a.m. to 4 p.m. Monday through Friday.
Preferred Qualifications:
- AA in Paralegal studies.
- Experience working with CMIC.
- Experience working with Textura.
- Experience working in the construction industry or related industry.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
GCON is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state, or local law. In addition to complying with all applicable laws, GCON also has a strong corporate commitment to inclusion.
Notice to all Employment, Staffing & Recruiting Agencies and Recruiters: We please ask that you do not directly email, call or visit our hiring managers. GCON does not accept unsolicited resumes and should any be received from a third party they will not be considered, unless a signed agreement is in place. If you would like to discuss becoming a preferred staffing vendor to GCON please contact our recruitment team who will advise you on the process.
