What are the responsibilities and job description for the Marketing/Administrative Assistant position at GCW Engineering, Inc.?
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Position is in the office.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Take notes in meetings, types and disseminates to appropriate people.
- Organizes and maintains file system, proposal closeout records, and CRM systems.
- Assists in composing and reviewing routine correspondence, and complex correspondence and reports specific to the department.
- Maintain and distribute Marketing production calendars and maintain proposal tracking document.
- Assists in developing content for proposals, internal communications, website and external marketing materials.
- Assist technical staff with tasks relating to report/document preparation including organizing, tracking, copying printing, and assembling, binding, folding report components in order to achieve the required deadlines.
- Obtain required signatures and approvals.
- Administrative tasks as needed for a growing office, including receptionist duties, office runner, assisting with event planning.
- Coordinate submittal reviews with internal departments and ensure all are returned and distributed to meet the required timeline.
- Retain and file all documentation including submittals and submittal deliveries, and project correspondence.
- Liaise and coordinate with internal departments as required to ensure accurate and timely submittals.
- Deliver documents, reports and submittals as required meeting required timelines/deadlines.
- General administrative tasks to support other departments, as needed.
- Ability to communicate clearly and concisely in written and oral communications.
- Ability to read and comprehend technical or compliance instructions, presentations, and memos.
- Must be able to read and comprehend detailed correspondence and reports.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Can work under minimal guidance or supervision.
- Proficient in Word, Excel, and Project.
- Able to meet deadlines and multi-task.
- Must be self-motivated.
About GCW Engineering, Inc.:
GCW delivers the future of infrastructure through innovation and sustainable solutions for our community. Since 1969, we have grown and developed a team of engineers, surveyors, planners, and designers to provide the versatility our clients need, partnered with experience that matters. Ranging from private development and municipal infrastructure to aviation and water/wastewater facilities, GCW serves clients by providing planning, surveying, and engineering services with the demonstrated ability to tailor an approach and methodology to successfully complete every project.