What are the responsibilities and job description for the Administrative Assistant position at GDI Integrated Facility Services?
Overview
We are a commercial cleaning company located in Downtown Pittsburgh. We are seeking a detail-oriented and proactive Administrative Assistant to support our team. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth office operations and providing administrative support to various departments.
Free parking will be provided. Hours will be 7 a.m. until 4:30 p.m.
Duties
- Answer and direct phone calls, take messages, and greet visitors.
- Manage incoming mail and deliveries.
- Maintain office supplies.
- Prepare agendas, presentations and reports.
- Perform data entry tasks with accuracy, ensuring all information is up-to-date and organized.
- Assist with clerical duties including filing, photocopying, and scanning documents.
- Provide support as a personal assistant to executives or team members, handling requests promptly.
- Proofread documents for accuracy and clarity before distribution.
- Collaborate with team members on various projects, providing administrative support as required.
- Human Resource work including posting jobs and processing paperwork during the onboarding of new employees.
Experience
- Previous experience in an administrative role is preferred, particularly in office settings or as a personal assistant.
- Proficient with Microsoft office products including Outlook, Excel and Word.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal, are required to interact with clients and team members professionally
If you are an organized individual who thrives in a supportive role within a dynamic environment, we encourage you to apply for the Administrative Assistant position.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $20 - $22
